Personal Assistant/Executive Assistant to CEO
Personal Assistant / Executive Assistant to CEO
In Office : 9 am 5 : 30 pm but must be flexible as Michael's meetings may run later
A high-profile plaintiff's personal injury law firm, located in Manhattan's Financial District, is looking for a polished, seasoned, and well experienced Personal Assistant / Executive Assistant to support the CEO.
This position's duties will be split as 60% Personal Assistant and 40% Executive Assistant.
Responsibilities
- Scheduling and heavy calendar management (BOTH business and personal calendars)
- Acting as a "gatekeeper " for the CEO
- Taking, screening, and vetting all phone calls for CEO
- Produce compliance reports that facilitate the CEO's ability to effectively lead the firm
- Liaison directly with various doctor's offices and medical facilities
- Entering CEO's tasks into Outlook and Asana to staff and ensure that they are completed
- Run various personal errands as needed
- Draft slides, meeting notes and documents
- Manage contacts in Outlook
- Perform ad hoc projects
- MUST have high regard for clients, employees, and family confidentiality
- MUST be able to prioritize efficiently
Requirements
- Bachelor's Degree Required
- At least 4 years of proven work experience as a Personal Assistant
- At least 7 years of relevant experience supporting high level executives
- Fluency in Spanish required
- Proficient in Microsoft Office suite
- Well-organized, detail-oriented, ability to multi-task with great follow-up skills
- Strong interpersonal and written and verbal communication skills
- Experience in managing multiple priorities, administrative coordination, and logistics
- Must be able to work flexible extended hours some evenings and weekends
- Commitment to confidentiality required
- Attendance is crucial in this role
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