Office Assistant

Office Assistant

Salary Range : 42,193 - $50,632 Annually

You’re an administrative professional looking to use your experience to do meaningful work. GGRC is committed to assisting people with intellectual and developmental disabilities lead lives of liberty and opportunity.

We are looking for an Office Assistant provide general administrative support to members of the Social Work Services staff to ensure overall efficiency in the operations of the Department.

When you are considering a new job, it’s normal to have tons of questions. Here are a few things we get asked all the time :

Where will I work?

The Office Assistant position is a full time position operating out of the San Mateo office.

What makes GGRC’s Team so special?

The people! GGRC values diversity, we believe in creating an environment where people of all backgrounds can collaborate to find solutions to complex problems.

We are community minded and passionate.

GGRC values each person as a full, robust, and unique individual and interacts with each person in a manner that is respectful and responsive.

We endeavor to place each person at the center of his, her or their own life. We approach each person as an expert on his, her or their own life and identity with a clear and attentive inquiry into what is important to, as well as important for, that one person (whether coworker or person-served, family member or other stakeholder).

Our flexible culture allows our professionals to live a balanced lifestyle between their work responsibilities and personal commitments.

Are you ready to learn more?

What will I do?

• Coordinate activities for production, copying and distribution of reports
• Prepare documents to accompany reports and prepare correspondence and documents as needed
• Sort, copy, prepare, assemble and file reports and forms
• Prepare and distribute correspondence, including certified mail, form letters, Intake and Early Start packets, and other information for those served
• Respond to telephone and e-mail requests and redirect as appropriate
• Maintain office equipment
• Maintain supplies and forms for Department
• POS Process
• Prepare POS Agendas
• Review POS requests for accuracy
• Coordinate corrections to POS requests if needed
• Front desk coverage
• Route all incoming and outgoing calls
• Provide basic information regarding the GGRC and local offices
• Update employee schedules and retrieve messages from voice mail box and distribute them accordingly
• Greet visitors in a professional and courteous manner and informs staff of visitor arrivals
• Ensure lobby and front desk are neat and professional in appearance
• Maintain Reception Area literature rack
• Participate in special projects, and assist with additional duties or tasks, as assigned by a supervisor, including transcription, intake tracking
• Maintain all client information as confidential in compliance with the federal Health Insurance Portability and Accountability Act of 1996 (HIPAA) and the California Lanterman Act

Requirements

Who are we looking for?

• Written communication : ability to develop standard business communications, using proper grammar, spelling and punctuation
• Use of discretion and ability to maintain confidentiality
• Ability to type 60 wpm
• Ability to use internal records system
• Basic familiarity with MS Word®, MS Excel®, MS PowerPoint®, MS Outlook® or similar software applications
• Ability to operate basic office equipment, including scanners, copiers, faxes, phones
• Oral communication : ability to convey complex information and ideas in a clear, concise and professional manner
• High School Diploma or equivalent
• 1+ year experience in office setting involving production typing, machine transcription, processing of documents, and a variety of general clerical duties
• Coursework in Office Management or Medical Office Assistance
• Experience in multi-cultural settings and / or multi-lingual capacity

Benefits

What are the benefits to working with GGRC?

We offer a comprehensive benefits package including Medical and Dental benefits with a generous employer contribution and additional employer paid Life, Disability and Vision coverage

10% employer contribution to a 403(b) retirement account to help you save for the future!

GENEROUS TIME OFF BENEFITS!!!

No really, we mean generous :

13 vacation days, 15 sick days, 10 paid holidays, 4 personal holidays, 3 winter holidays, and up to 5 paid days for continuing education

What makes GGRC so special?

GGRC values diversity, we believe in creating an environment where people of all backgrounds can collaborate to find solutions to complex problems.

We are community minded and passionate.

GGRC values each person as a full, robust, and unique individual and interacts with each person in a manner that is respectful and responsive.

We endeavor to place each person at the center of his, her or their own life. We approach each person as an expert on his, her or their own life and identity with a clear and attentive inquiry into what is important to, as well as important for, that one person (whether coworker or person-served, family member or other stakeholder).