Executive Assistant

Roles and Responsibilities :

The Executive Personal Assistant supports the Owner / President in their daily professional and personal life so that they may focus on high-level tasks.

The duties for this role vary but typically include tasks like screening phone calls, responding to emails, running errands, scheduling business and personal appointments, assisting with correspondence with business and personal lawyers, accountants, and medical professionals, arranging travel, preparing documents and note taking.

The Executive Personal Assistant will / is :

CONFIDENTIAL NOTE

• Act as the first point of contact for President
• Answer incoming calls and direct them accordingly
• Record notes and messages
• Schedule and arrange meetings and conference calls
• Manage travel arrangements and itineraries
• Perform as a liaison between the President, business partners and personal professionals
• Manage personal and business calendars and appointment scheduling
• Read and write correspondence in mail or email form
• Provide administrative support
• Conserve client’s time by reading, researching, and routing correspondence; draft letters and documents, collect and analyze information, and initiate telecommunications.
• Prepare meeting rooms for appointments, coordinates schedules, and greet customers and clients prior to meetings
• Complete personal tasks such as : picking up dry cleaning, making restaurant reservations, getting coffee / meals, and schedule all personal appointments
• Manage personal policies and accounts (insurance, credit, bills, etc.)
• Complete additional duties such as : organize events and assisting with home duties.
• Provide courteous service to all customers and associates in accordance with the Company Standards
• Be courteous and pleasant to all coworkers and supervisors
• Ensure all company policies, procedures standards and service standards are fulfilled
• Partner with other departments and vendors to address issues or opportunities in a timely and productive manner

Qualifications and Education Requirements

Educations :

College Graduate

Communication :

Excellent communication skills, written and oral

Leadership :

• Able to demonstrate problem resolution skills
• Able to work effectively with personal and professionals from diverse backgrounds

Organizational Skills :

• Ability to manage multiple tasks simultaneously while prioritizing
• Demonstrate the highest level of ethics and integrity
• Strong sense of responsibility and ability to complete tasks with minimal supervision
• Exemplary planning and time management skills
• 1-3 years’ experience as a personal and / or executive assistant
• Must sign a NDA / confidential agreement
• Proficient with Microsoft Office
• Excellent technology skills
• Proven ability to manage a flexible schedule
• Always available via mobile phone
• Ability to interact with high profile clients and executives
11 days ago