Director, Payroll

Overview

The Director of Payroll will oversee the complete US, Puerto Rico and Canadian multi-state / province payroll cycle for 7 brands and over 1,500 stores.

They will manages all aspects of the Bi weekly, quarterly and year-end processes (including federal, state / province and local payroll tax filings, W-2's, worker's compensation, etc.

for all legal entities located in the US, Puerto Rico and Canada. They will be responsible for supervision and development of the payroll staff which includes a Payroll Manager and four staff members.

The Director of Payroll maintains awareness of current practices in payroll processing and keeps the various departments within the company informed about changes in all current payroll and tax regulations, laws and policies.

They will focus on process improvement and implementation of changes to increase efficiencies, reduce costs and improve controls surrounding the payroll processes.

They will also be heavily involved in the Dayforce system (Ceridian) which includes time and attendance that interfaces with the current payroll system.

The Director of Payroll will also be a partner to other divisions that we do not process their payroll and be heavily involved in the transition of new divisions on to the Ceridian system when applicable.

Responsibilities

• Oversee Payroll processing for USA - Corporate & Stores, Canada and Puerto Rico (Multiple states & provinces)
• Coordinate with payroll vendor (Ceridian), Store Operations and Human Resources
• Prepare various schedules for external reporting and Board Meetings
• Payroll tax follow-up for all tax notices
• Benefit and 401K support as needed
• Workers comp filings and billings
• Monitors Payroll interfaces from / to Ceridian
• Support payroll bank reconciliation process
• Develop payroll procedures and controls
• Support external audits
• Supervise payroll staff and monitor performance; develop bench strength
• Ensure compliance with current government regulations for federal, state / province and local as it relates to :
• Overtime pay
• Holiday pay
• Termination pay (i.e. California requirements)
• State tax withholding changes
• State unemployment rate changes, etc.
• Maintain various checklists for payroll processes, hours reconciliations, bonus payments and other compensation
• Ensure accuracy in all payments for regular pay, overtime, bonuses, tax withholding and all benefit deductions including 401K
• Oversee the garnishment process to ensure that the company complies with all inquiries

Qualifications

• Bachelor's degree in related field
• 10+ years of payroll and accounting experience
• 5-7 years of experience with multi-state payroll department and payroll processing functions
• Full working knowledge of payroll laws and work rules by state
• Proficient with Microsoft Office
• Certified Payroll Specialist (CPP) designation preferred
• Experience with ADP or Ceridian preferred
• Working knowledge of Dayforce system preferred
• Travel may be required, based on business needs.
• Adhere to regular in-office presence, including to engage in in-person team interaction, meetings and collaboration. Job duties may be performed effectively using the hybrid work program designated by the company.
• Perform other duties as assigned by supervisor as the company retains the right to change duties to this position.
• Must have authorization to work in the United States.

Physical Requirements :

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards.
• Ability to maintain regular and timely attendance consistent with the ADA, FMLA and other federal, state and local standards.
• Ability to remain in a stationary position for up to 8 hours per day
• Ability to constantly operate a computer, other office equipment and look at a monitor for up to 8 hours per day
• Ability to clearly and accurately communicate and exchange information verbally, in writing, or through other means in person, telephonically, or through virtual communication methods
• Ability to reach at or below shoulder level
• Ability to carry equipment, move boxes / samples, etc.

Requirements & EEO Statement

SPARC Group LLC is an equal opportunity employer. We value a culture of inclusion and diversity within our workforce, and are committed to maintaining a workplace free from prohibited employment conduct, including discrimination or harassment on the basis of race, color, national origin, sex, age, religion, disability, genetic information, sexual orientation, gender identity or expression, marital status, domestic partner status, civil partnership, status as a covered veteran, status in the Uniformed Services of the United States, citizenship and any other characteristic protected by law.

We are also committed to the full inclusion of qualified individuals in the job application and interview process.

Employees are expected to perform the essential functions of the position satisfactorily. In accordance with the Americans with Disabilities Act (ADA), the Americans with Disabilities Act Amendments Act (ADAAA), and applicable state disability laws, it is the policy of SPARC to provide a reasonable accommodation when requested by a qualified applicant or employee with a disability unless such accommodation would cause an undue hardship.

If a reasonable accommodation is required to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact our Human Resources department.