Finance Director

Salary : $143,852.80 - $179,649.60 Annually

Location : Sierra Madre, CA

Job Type : Full Time

Job Number : 201600231

Department : Finance

Opening Date : 08 / 16 / 2024

Closing Date : 9 / 12 / 2024 4 : 00 PM Pacific

Description

The City of Sierra Madre is looking for a Finance Director to lead the Finance Department

Application deadline : Please submit your resume and cover letter no later than

Thursday, September 12, 2024, at 4 : 00PM.

Interviews are scheduled for Thursday, September 26, 2024.

• Under general administrative direction of the City Manager, administers the City's financial affairs as provided in the municipal code;
• oversees the activities and operations of the Finance Division including Accounting, Billing, Purchasing and Printing; coordinates with the City Treasurer, other City Departments and outside agencies;

prepares and administers biennial City budget; provides highly responsible and complex administrative support to the City Manager's Office.

For more information, please see the corresponding flyer here.

Examples of Duties

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

• Assume management responsibility for the City's financial services and activities including accounting, billing, budget, payroll, and purchasing.
• Coordinate, develop, prepare, analyze and implement the biennial City, Public Financing Authority, and Successor Agency budget;

prepare and present mid-year and year-end budget reports on revenue and expenses; prepare the long term financial and capital improvement plans for the City.

• Ensure City compliance with State, Federal and other legal or fiscal requirements related to financial activities, including, but not limited to annual audits, financial reports and related documentation.
• Prepare and supervise the preparation of reports to the State Controller, County Auditor Controller and other government agencies;

meet and confer with outside agencies as needed.

• Conduct studies relating to the development or rates and charges for utilities, impact fees and user charges; responsible for annual updates to the fees and charges.
• Prepare and present oral and written financial reports and analysis, including City budgets.
• Assist the City Treasurer with investments of City funds and banking services.
• Develop and implement policies and procedures to govern the operations of the division and fiscal control systems; responsible for internal control procedures of the division and for the enterprise resource planning (ERP) system.
• Train, motivate and evaluate Finance personnel; provide or coordinate staff training; work with employees to correct deficiencies;
• allocate personnel and resources as needed to meet the operational requirements of the division; assign projects and areas of responsibility;

evaluate and review work methods and procedures.

• Participate in professional development organizations and programs; maintain knowledge of new trends and innovations in the field of financial services.
• Respond to and resolve difficult and sensitive inquiries and complaints.
• Prepare complex, highly sensitive reports, correspondence and closed session presentations.
• Continually promote, in actions, words and writing, the highest customer service standards.
• Provide highly responsible and complex administrative support to the City Manager's Office.

Typical Qualifications

Knowledge of :

• GASB standards and pronouncements
• Maintaining general and subsidiary ledgers under Generally Accepted Accounting Principles applicable to California local governments
• Monitoring program results and demonstrating outcomes both qualitatively and quantitatively
• Reconciling and analyzing accounts and funds with a clear understanding of governmental accounting, such as : Prepaid Expenses, Deposits, Accrued Expenses, Investments, Capital Leases, interfund transfers, and CIP reporting
• Writing and reviewing journal entries including maintenance of recurring journal entries and allocations in accordance with GAAP
• Principles and practices applying to contract development and administration
• Familiarity with pertinent federal, state and local laws, codes, and regulations
• Principles of supervision, training, motivation, and performance evaluation

Ability to :

• Communicate clearly and concisely, both orally and in writing
• Prepare and present oral and written reports to the City Council, Commissions, outside agencies, boards and organizations
• Manipulate data in a computerized environment, including mainframe and networked personal computers
• Prepare articulate and accurate spreadsheets, written reports and account analyses
• Ensure the timely reporting of all monthly financial information
• Research and prepare complex reports and analysis on a variety of subjects
• Recruit, retain, supervise, motivate and evaluate employees
• Understand, explain and apply policies and procedures
• Represent the City in a variety of meetings and formats
• Establish and maintain effective working relationships with the community at large, the City Council, internal management staff and the other public officials and agencies
• Respond to emergency and problem situations in an effective, efficient, and appropriate manner
• Deal constructively with conflict and resolve situations accordingly and effectively

Multitask" to handle competing priorities and demands

• Facilitate employee and community groups to work effectively and collaboratively
• Analyze and interpret department policies and procedure

Education / Training / Experience :

This position requires a Bachelor's degree in Accounting or related field and at least five years of related leadership experience in public administration including three years of managerial level expertise in finance at a Senior Accountant level or above, preferably in a government agency.

Experience in the supervision of major financial functions or department, or in the management of audits of local government entities.

A license to practice as a CPA in the State of California is desirable. Alternatively, any combination of training and experience that provides the required skills, knowledge, and abilities will be considered.

Licenses; Certificates; Special Requirements :

Must possess a current American Red Cross certificate in First Aid / CPR / AED for Schools and the Community or obtain within three months of employment as well as a valid Class C California driver's license and the ability to maintain insurability under the City's Vehicle Usage Policy.

Summary of Benefits Management Employees

PERS Retirement

• Classic Members
• 2.5% @ 55 misc. / 3% @ 55 safety
• Single highest year calculation
• New Members
• 2% @ 62 misc. / 2.7% @ 57 safety
• Three highest years calculation
• Level IV Survivor benefit

Medical, Dental, & Vision Insurance

• PERS Medical Plans available (HMO / PPO)
• City provides $1,500 / month towards premiums for employee and dependents
• $325 / month stipend for employees enrolled in alternate group insurance

Life & Accidental Death Insurance

Term Life Policy $100,000 for employee

Disability

City pays full cost of short- and long-term disability insurance

Deferred Compensation

• Income may be deferred through plans with ICMA
• City contributes $100 per pay period ($2,600 annually)

Vacation Leave

• 96 hours per year, with additional accrual for each year of service after four years
• For new hires, vacation based on years of public service
• Buy back option, with limitations

Management Leave

• 80 hours per year at July 1
• Buy back at anytime

Sick Leave

• Accruable at 96 hours per year
• Buy back option, with limitations

Retirement Health Savings Program

Employee contribution $100 per pay period ($2,600 annually)

Holidays

• New Year's Day
• Martin Luther King, Jr. Day
• President's Day
• Memorial Day
• Independence Day
• Labor Day
• Columbus Day
• Veteran's Day
• Thanksgiving Day
• Friday after Thanksgiving Day
• Christmas Eve (4 hours)
• Christmas Day
• Work days between Christmas & New Year's
• Safety employees receive 104 hour bank July 1st in lieu of the above holidays

Allowances

• Car - City vehicle or $300 / month
• Mobile Phone - $40 / month

Tuition Reimbursement

Up to $10,000 for cost of tuition.

Computer Loan Program

Up to $3,000 low interest loan

Alternative Work Week

9 / 80 work week

Flexible Spending Program

• Medical ($2,550 annually)
• Childcare / parent care ($5,000 annually)

Employee Assistance Program

• Health EAP
• WorkLife Services
• Confidential Advice

Ancillary Benefits

• Accident Insurance
• Additional Life Insurance
• Cancer Insurance
• Disability Insurance

Please indicate the number of years you have of professional experience in management, accounting or finance.

• 1 - 2 years
• 3 - 4 years
• 5 - 6 years

Do you have a Bachelor's Degree in major accounting, finance administration or public administration?

Do you have a CPA license in the State of California?

Required Question