Administrative Assistant
Description
Administratively assist the plant in any and all areas. Perform certain accounting duties to assist Accounting Manager.
Administrative
- Answer phones
- Entering production batches into LX daily; coordinate with staff accountant to review batch entry and work with production to correct any errors
- Maintain binder with LX instructions for batch entry and inventory adjustments
- Enter receiving
- Perform Inventory adjustments as needed to maintain lot control and tracking.
- Assist Maintenance with Mainsaver software : parts inventory, preventive maintenance records, receiving purchase orders
- Administer maintenance program and record keeping for powered air purifying respirators (PAPR).
- Perform regular maintenance on PAPRs.
- Assist with the administration of plant safety, health, and environment programs.
- Perform initial on boarding training for new hires.
- Create sample order shipment documents
- Greet and check-in vendors, drivers, and guests
- Schedule meetings
- Inventory and reorder office supplies
- Inventory and reorder cafeteria supplies
- Support all departments, as needed
- Broaden skillset in order to be a back up for other positions, as needed
Systems
- Assist in managing plant IT system reliability
- Point of contact for planning and deployment of hardware / software projects, improvements and installations
- Manage and develop system documentation
Safety
- Safety is mandatory for both personal safety and the safety of others
- Complete any and all forms, checklists and documentation required by Company policies and procedures
- Help endorse and maintain a safe culture at all times
Quality
Ensure administrative work is done correctly and efficiently
Human Resources
- Comply with HR policies and procedures.
- Comply with relevant employee laws
Other duties as assigned
Qualifications
- High School diploma or equivalent is required
- Basic mathematical skills including addition, subtraction, fractions, and percentages
- Strong written and oral communication, in English
- Excellent PC skills in Word, Excel, and PowerPoint
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