Our client in the Higher Education space is seeking an Executive Assistant role to join their team on a contract-to-hire basis.
Ideal candidates will have 5+ years of experience supporting C-suite level individuals.
Job Title : Executive Assistant
Location : North Chicago
Pay Range : $38hr - $45hr (pay based on experience)
Work Structure : 100% Onsite
Main Duties and Responsibilities :
- Manage and maintain the executive's schedule, including scheduling appointments, meetings, and travel arrangements.
- Coordinate and organize internal and external meetings, conferences, and events.
- Prepare and distribute meeting agendas, take minutes, and follow up on action items.
- Act as a primary point of contact between the executive and internal / external stakeholders.
- Handle and prioritize incoming communication, including emails, phone calls, and written correspondence.
- Draft and edit correspondence, presentations, reports, and other documents on behalf of the executive.
- Make travel arrangements, including booking flights, accommodations, and transportation.
- Prepare travel itineraries and ensure that the executive's travel plans align with their schedule and preferences.
- Oversee the day-to-day operations of the executive's office.
- Order and maintain office supplies, equipment, and other resources.
- Coordinate with other support staff to ensure efficient office functioning.
- Handle sensitive information and maintain a high level of confidentiality.
- Exercise discretion and professionalism when dealing with confidential matters.
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