MANAGEMENT AND PROGRAM ANALYST, GS-13, FBI Only, Physical Security Unit, Security Division, Washington, DC

Job Opening : 56909

Open to current, permanent FBI employees in all locations

Opening Date : August 27, 2024

Closing Date : September 3, 2024 at11 : 59 p.m. (EST)

Job Summary

Position : Management and Program Analyst, GS-13

Division : Security Division

Unit : Physical Security Unit

Location : Washington, DC

Working Hours : 8 : 00am to 4 : 30pm (flexible)

Salary : GS-13 $117,962.00 - $153,354.00

Full Performance Level : GS-13

Number of Positions Available : 1

Duration : Full Time / Permanent

Additional selections may be made from this announcement to fill positions within the same division when the position includes substantially the same duties, responsibilities, and qualifications.

As of 10 / 01 / 2021, the MAPA career ladder has changed and is no longer a GS-7 / 9 / 11 / 12 / 13. In applying to this position, you will lose the GS-7 / 9 / 11 / 12 / 13 ladder and will be subject to the new ladder, which is GS-7 / 9 / 11, a standalone GS-12, meaning you have to apply and compete for it, and a standalone GS-13, meaning you have to apply and compete for it.

Key Requirements

• Must be a current, permanent FBI employee
• Must be able to obtain an SCI clearance
• Selectee will be required to complete form FD-887, Request for Access to Sensitive

Major Duties

• Prepare and present charts, compile statistical data and draft narrative summaries into documents and reports for management consumption, and in response to internal / external requests
• Identify problems / discrepancies and their causes, gather and analyze relevant data to determine the solutions, and collaborate with stakeholders to ensure project deadlines are timely met.
• Plan, research, and analyze various management / program functions, while managing multiple projects.
• Coordinate and compile unit responses to external and internal division data calls, prepare program dashboards, and other statistical reports as needed, perform additional duties or projects as assigned, ensuring a proactive and adaptable approach to support organizational goals.
• Develop metrics to identify inefficiencies, evaluate physical security program trends, streamline processes, eliminate redundancies, and ensure compliance with administrative and programmatic requirements.
• Assist all unit programs to document unit milestones, goals, and objectives by tracking accomplishments and providing comprehensive reports.
• Prepare Standard Operating Procedures (SOPs) for the unit's administrative functions.
• Update the unit's SharePoint pages, document library, design SP websites, surveys, etc.
• Comfortable operating in a fast-paced operational environment and willing to travel as needed.
• Manage enrollees, etc. in Virtual Academy for unit-specific training.
• Assist with enterprise Security Equipment Program.
• Serve as the unit SME and provide administrative services on behalf of the unit regarding training initiatives and internal unit processes

Desired Skills

Desired skills are NOT mandatory and will NOT be utilized to minimally qualify applicants.

• Knowledge of policies and national standards governing physical security principles, with a focus on Interagency Security Committee (ISC) standards, including threat vulnerability rankings based on the ISC Undesirable Events.
• Experience liaising with CSOs and Field Office personnel.

Qualifications and Evaluations

Please make sure your specialized experience / requirement(s) can be identified in your resume. Applicants must meet the qualification requirements by the closing date of this announcement.

Your application will be evaluated and rated under the FBI's Candidate Rating Procedures. Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed in this announcement and will be compared to your responses to the online assessment questionnaire.

High self-assessment in the vacancy questions that is not supported by information in your resume, and / or supporting documents may eliminate you from Most Competitive status.

If you are deemed Most Competitive, you will be referred to the selecting official for further consideration.

All applicants will be rated on the following Competencies

• Collaboration
• Communication
• Analytic Thinking
• Business Acumen
• Innovative Thinking
• Research (Data)
• Data Analysis
• Consultative Service

Specialized Experience (SE) :

GS- : Applicant must possess at least one (1) year of specialized experience equivalent to the GS- grade level. SE is defined as follows :

• Planning, scheduling, and completing analyses and evaluation of complete projects to assess the effectiveness of management and / or security program operations.
• Analyzing and evaluating the effectiveness of program operation in meeting established goals and objectives.
• Researching and investigating new or improved business and management practices for application to complex agency programs or operations.
• Developing new or modified administrative and / or security program policies, goals or objectives.
• Assessing current organizational security program assignments and responsibilities through research, interviews, and observation.

How to Apply

For detailed instructions related to applying, uploading documents, withdrawing an application or updating your application, please review instructions on How to Apply .

If applying online is a hardship, please use the contact information listed in the vacancy announcement prior to the closing date for assistance.

Required Documents

To apply to this position, interested applicants must provide a complete application package by the closing date which includes :

• Your resume, specifically noting relevant work experience and associated start and end dates
• A complete assessment questionnaire
• Other supporting documents (if applicable) :
• College transcripts, if qualifying based on education or if there is a positive education requirement
• Memorandum for Record (MFR), Please see Additional Information

Documents that were uploaded one or more years ago will need to be uploaded again. Although an applicant may see these documents within their current profile, the HR Specialists may not have access to view them.

All applicants are being asked to upload another copy (if applicable) to ensure the staffing units can review the complete application.

You must complete this application process and submit any required documents by 11 : 59 p.m. (EST) on the closing date of this announcement.

If applying online is a hardship, please contact the HR Specialist listed in the vacancy announcement prior to the closing date for assistance.

What to Expect Next

Once your complete application is received we will conduct an evaluation of your qualifications and determine your ranking.

The Most Competitive candidates will be referred to the hiring manager for further consideration and possible interview.

You will be notified of your status throughout the process.

Additional Information

Failure to provide necessary and relevant information required by this vacancy announcement may disqualify you from consideration.

Additional information will not be requested if your application is incomplete. Your application will be evaluated solely on the basis of information you have submitted.

As the federal agency whose mission is to ensure the fair and impartial administration of justice for all Americans, the Department of Justice is committed to fostering a diverse and inclusive work environment.

To build and retain a workforce that reflects the diverse experiences and perspectives of the American people, we welcome applicants from the many communities, identities, races, ethnicities, backgrounds, abilities, religions, and cultures of the United States who share our commitment to public service.

Federal agencies may request information regarding the vaccination status of selected applicants for the purposes of implementing the other workplace safety protocols.

Positions with fitness for duty requirements or those that require international travel may require proof of certain vaccinations.

Limited Movement : Policy has been implemented wherein support employees entering a position through a competitive OR non-competitive action may be precluded from moving to another position within the Bureau by means of reassignment or change to lower grade for a minimum of 12 months.

HRD will waive this limited movement policy for qualified employees, who have received an official notification letter that their current position is being relocated to Redstone Arsenal in Huntsville, Alabama by 2024, so those employees can compete for a position elsewhere.

Probationary employees are precluded from being considered for all job opportunities until 12-months of their 24-month probationary period has concluded.

Probationary employees may be considered for competitive vacancies that are advertised within their respective division or field office after serving 90 days within the FBI.

Candidates will not be considered if currently on a Performance Improvement Plan (PIP); a Letter of Requirement (LOR);

or have failed a PIP or LOR and are currently awaiting the final action by HRD.

a. A Performance Improvement Plan (PIP) is a 90-day written developmental plan for an employee whose performance on one or more critical elements is rated "Inconsistent."

b. A Letter of Requirement (LOR) is issued when a supervisor identifies leave abuse and / or when frequent absences negatively impact operations of an office.

• Relocation expenses will be borne by the selectee, except FBI employees returning from LEGAT assignment. Employees returning from LEGAT assignments must advise the Staffing and Administrative Unit / International Operations Division of their application for this position.
• Current tax law impacts your transfer by making your moving expense reimbursements taxable. Please contact Transfer Issues for information regarding taxable expenses.

For additional insight on the personal impact of the IRS tax rules, you may wish to contact the IRS or a tax professional.

Federal Travel Regulation provides that the Withholding Tax Allowance (WTA) plus the Relocation Income Tax Allowance (RITA) are designed to "substantially reimburse" an employee for the additional Federal, State, and Local taxes associated with a change of duty station and the FBI has the authority to compensate employees through the WTA and RITA.

Candidates receiving a transfer of physical location, whether at the expense of the FBI or not, will be required to complete a one year commitment to the assignment, prior to moving to a new position at the FBI.

The 12-month waiting period begins the day an employee reports for duty at the new location.

• Employees selected for promotions at the GS-12 level or higher, as well as employees selected for positions where a transfer of location is required, will be processed through the name check program prior to being notified of their selection.
• Memorandum for Record : Work performed outside assigned duties (that would not normally be documented on a SF-50, i. e.

back-up duties), has to be documented in detail by an immediate supervisor in order to receive full credit for amount of time worked in that position.

If no documentation is furnished no credit will be given for time worked in that position. The following notations must be specified in the documentation (Memorandum for Record) :

a. Percent of time worked in the particular position (cannot conflict with main duties)

b. The month / year work began

c. Frequency worked (i.e., daily, monthly, etc.)

d. Specific duties performed

Attach the Memorandum for Record to your application in the "Cover Letters and Attachments" section of My Career Tools on the Careers Home page.

Please upload the attachment as type "Other."

Nepotism

Nepotism is the act of favoring relatives in the hiring process, and is prohibited by law. Public officials are prohibited from hiring or promoting relatives or relatives of officials in their chain of command, as well as actively or indirectly endorse a relative's appointment or promotion.

During the hiring process, all selected candidates and FBI hiring managers will be required to certify they are not related to anyone involved in the hiring process.

Reasonable Accommodation Request

The FBI provides reasonable accommodations to qualified applicants with disabilities. If you need a reasonable accommodation pursuant to a sincerely held religious belief or medical disability for any part of the application and / or hiring process, please notify the Office of Equal Employment Opportunity Affairs (OEEOA) Reasonable Accommodation (RA) Program by either e-mail at REASONABLE ACCOMMODA redacted , telephone at redacted , or FAX at redacted .

Your request will receive an individualized assessment.

This e-mail address is only for reasonable accommodation requests. Please do not submit your application and / or any questions unrelated to reasonable accommodations.

Should any applications be received, they will not be forwarded for consideration during the hiring process.

Equal Employment Opportunity

The FBI is an Equal Opportunity Employer and all qualified applicants will receive consideration for this vacancy. Unless explicitly authorized by law, selection will be made without regard to, and there will be no discrimination because of, color, race, religion, national origin, marital status, parental status, physical or mental disability, genetic information, age (40 or over), sex (including pregnancy and related conditions, gender identity, and sexual orientation), or on the basis of p