Administrative Assistant

What Your Day Will Look Like :

As an administrative assistant, you'll assist with a variety of administrative office tasks and will be responsible for management of the local fleet vehicles and program.

You'll welcome and assist in-person visitors, handle incoming phone calls, manage the office calendar, input data, and set up work stations for new hires.

The administrative assistant reports to the administrative manager.

The scheduled hours for this role will be from Noon to five PM Monday-Friday.

What You'll Do :

Oversee general administrative needs for Portland office including but not limited to file archiving, shipping, office and breakroom supply orders, ordering / canceling office access cards, and keys, office maintenance and / or repairs, and processing mail and shipments.

This includes occasional off site local travel to deliver documents or pick up supplies.

• Coordinate, reconcile, and code local administrative company credit card purchases.
• Work with discipline leads and corporate teams to coordinate and set up office events, meetings, happy hours etc.
• Greet and assist in-person visitors; provide back-up coverage for front reception desk and multi-line phone, as needed.

Friendly, approachable demeanor is imperative.

• Assist with travel bookings, including airfare, hotel, and ground transportation as needed.
• Support local fleet programs by driving up to a full size pick-up trucks in the local fleet to car washes, maintenance appointments (.

oil changes, repairs, , coordinating fleet vehicle deliveries, fleet parking needs, scheduling regular and emergency repairs, submitting mileage logs to designated Admin monthly, making pooled vehicle reservations

What You'll Need :

• High School Diploma or Equivalent
• Minimum five years of experience of administrative support experience
• Drivers license with clean driving record and ability to drive a full size pick-up truck
• Proficiency in MS Office Suite : Word, Excel, PowerPoint, and Outlook software.
• This office job primarily operates in a professional office environment and routinely requires the use of standard office equipment such as computers, phones, and copy machines.

May occasionally be exposed to noise.

While performing the duties of this job, physical demands of the employee may include constant sitting, talking, hearing, repetitive motions and occasional standing, moving, reaching, handling, grasping, feeling, and coordination.

This job will rarely require lifting, carrying, pushing, or pulling over to 35 lbs.

What Benefits You’ll Enjoy :

We invest in us. Because our team members go above, below, and beyond the surface to care for our communities (inside and out), we do our best to take care of you by providing a ! Eligibility for some of the benefits outlined below is based on full-time work status;

part-time and contingent positions are only eligible based on hours worked. If you have questions, reach out to .

• Career Growth & Development Tuition reimbursement program, paid professional training, major license achievement bonus, extensive on-demand learning center, and paid professional memberships.
• Work-Life Fit Industry-competitive PTO, seven paid holidays and two floating holidays, flexible work schedules, paid parental leave, and eligibility for hybrid and remote work options for some employees based on role responsibilities.
• Wellness Medical, dental and vision insurance, employee assistance program, fitness and wellness reimbursement, and HSA and FSA options.
• Life Employer-paid STD and LTD, employer-paid term life insurance, and retirement 401(k) with company match.
• Community Quarterly social events, paid group volunteering events, and employee resource groups.

How Your Career Will Grow :

We know career growth is not always linear or streamlined it’s often squiggly. You may want to explore a management track, try a new technical track, or move laterally to reposition your skills and talents.

No matter what level you join us at or how you want to shape your career, we want Consor to be a place where you can learn and grow.

Why You’ll Love Consor :

At Consor, you’ll work with a network of water and transportation professionals who specialize in planning, engineering design, structural assessment, and construction services.

Across geographies, you’ll have access to the resources and nationwide expertise found in a large consulting firm, while experiencing a community feel at the local level.

You’ll experience a where we share in our successes and support one another through challenges. Here, there are countless opportunities to explore your career path by working on projects that help you expand your potential and take your career to new heights! Join our diverse team of experts who live and work alongside client partners, providing thoughtful solutions to create inspiring communities together.

How We Support Diversity :

Consor welcomes and celebrates in the workplace. Throughout our teams and across leadership, Consor pursues an environment in which each employee and prospective employee is treated respectfully, valuing the uniqueness of individuals and differing perspectives and experiences.

At the heart of this is ensuring employment practices at Consor provide and promote equal employment and development opportunity for all employees and prospective employees, in accordance with all local, state, and federal laws and regulations governing personnel activities.

As such, Consor is an equal opportunity employer and pursues a program of affirmative action across its offices and worksites.

If you need more information or special assistance for persons with disabilities or limited English proficiency, contact Human Resources at 888-451-6822 ext.

55214. Persons with hearing and speech impairments can contact Consor by using the Virginia Relay Service, a toll-free telecommunication device for the deaf (TDD).

Call 711 for TTY / TDD.

If any applicant believes they have been discriminated against or desires further information or assistance, contact us at 888-451-6822 ext. 55214.

Notice : The above job description is intended to relay a general sense of the position's responsibilities and expectations.

It does not describe all tasks that may be assigned. As business demands change, the essential functions of this position may also change.

The position requires the successful completion of applicable pre-employment substance screening and background checks.