Executive Assistant

Job Title : Executive Assistant to Founders

Overview :

We are seeking a highly organized, proactive, and discreet Executive Assistant to support the two founders of our company.

This role will encompass a wide range of responsibilities, both personal and business-related, ensuring that the founders' professional and personal tasks are handled efficiently and effectively.

The ideal candidate will be adept at multitasking, have exceptional communication skills, and possess a high level of discretion.

Key Responsibilities :

Personal Assistance

Insurance Coordination

Manage personal insurance tasks, including gathering and sending required information.

Legal Matters

Handle tasks such as hiring attorneys for personal matters (e.g., speeding tickets) and following up on legal processes.

Vehicle Coordination

Assist with car purchases, including title and insurance management, license plate renewals, and other related tasks.

Property Management

Coordinate logistics for multiple properties, including new purchases, maintenance, and rentals (e.g., VRBO management).

Travel Arrangements

Assist with personal travel planning, such as researching hotels and excursions, and summarizing options. Keeping travel documents and authorizations active.

Follow-ups

Handle follow-up tasks for various personal matters, such as tracking shipments and scheduling maintenance.

Home Maintenance

Manage home-related tasks, such as finding contractors for repairs and coordinating home services (e.g., landscaping, cleaning).

Directly support purchase, move, and setup of a future new residence.

Miscellaneous

Assist with other personal projects and errands as needed.

Business Support

Meeting Coordination

Schedule and set up MS Teams meetings and other business-related appointments. Coordinating hotels and flights for visitors.

Ordering meals for meetings.

Administrative Tasks

Assist with miscellaneous business tasks that do not fit within current staffing roles.

Project Management

Investigate and manage small business projects and activities.

Communication

Act as a liaison between the founders and various service providers, both personal and professional.

Family Office Support

Discretion

Maintain a high level of discretion in handling sensitive personal and financial information. Support bill payments and financial tracking.

Comprehensive Support

Assist with various tasks to support the founders' family needs, anticipating future requirements as the family office evolves.

Future Planning

As the family office develops, this role will grow to support both the founders' and their families' needs, involving more complex and varied responsibilities.

Minimum of 5 years in an executive assistant or similar role.

Skills

Exceptional organizational and multitasking abilities, strong communication skills, and proficiency in Microsoft Office Suite.

Discretion

Demonstrated ability to handle confidential information with integrity.

Adaptability

Flexibility to manage a wide range of tasks and adapt to the founders' evolving needs.

Problem-solving

Strong problem-solving skills and the ability to take initiative and make decisions independently.

Education

Bachelor's degree preferred, but not required.

Additional Information :

Location

Based in RTP, NC office. No overnight travel. Occasional local use of your vehicle for execution of tasks is required.

Hours

Full-time preferred, with flexibility to address urgent tasks outside of regular business hours. Consideration may be given to candidates who can commit to 32 hours per week.