Office Manager

Job Location : California Oral & Facial Surgery, Alameda, CA

Your new career awaits you...

Are you looking for a company that you can call home and have opportunities to grow? The Office Manager will coordinate administration duties and office procedures to align an efficient, safe, and productive office environment.

Scroll down for a complete overview of what this job will require Are you the right candidate for this opportunity

Essential job responsibilities are as follows :

• Organize office operations and procedures.
• Provide general support to office surgeons.
• Partner with HR to update and maintain office policies as necessary.
• Schedule appointments and work schedules.
• Provide an exceptional patient experience.
• Understand and align office policies and procedures to ensure compliance protocols are met.
• Coach, mentor, and train staff to ensure office policies, procedures, customer support expectations, and compliance initiatives are met / maintained.
• Manage marketing for the practice locally.
• Maintain excellent office conditions and arrange necessary repairs / maintenance as needed.

Required Qualifications :

• High school degree or equivalent required.
• Proven background providing exceptional patient support and customer service.
• Driven, organized, and detail oriented in approach to managing responsibilities.
• Hands-on experience with fax machines, printers, phones, and MS Office programs.
• Familiarity with scheduling appointments and office marketing.
• Excellent time management skills and ability to multi-task and prioritize work is a MUST.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• A creative mind with an ability to monitor & suggest improvements.
• Strong organizational and planning skills in a fast-paced environment.

Preferred Qualifications :

• Proven experience as an Office Manager or Supervisor in a healthcare, dental, or oral surgery practice setting.
• Additional qualifications as an office supervisor or manager will be a plus.
• Knowledge of Dental Insurance plans and procedures preferred.

Schedule :

• Monday Friday, day shift
• Must be local and able to commute daily.

Benefits :

• 401(k) Matching
• Health Insurance
• Life Insurance
• Vision Insurance
• Referral Program

Special Requirements :

• Working on-site is essential to the function of this position.
• Must be able to stand up to 80% of the time at minimum.
• Physical requirements include driving, flying, sitting, and standing for extended periods of time.
• This is not an all-inclusive list of job-related responsibilities, duties, skills, efforts, requirements or working conditions.

Management may require that other or different tasks be performed as assigned.

Beacon Oral Specialists Management, LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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