Project Coordinator

Our Project Coordinator plays a vital role in the success of the project with effective collaboration and support of the entire project team.

Read on to fully understand what this job requires in terms of skills and experience If you are a good match, make an application.

What you’ll do

• Develop lasting relationships with clients, architects, vendors to understand future planning as well as support Weis Builders continuous growth.
• Draft and distribute meeting minutes for a wide variety of meetings, including Project Kick-Off meetings, OAC (Owner / Architect / Contractor), PRM (Project Team), Job Progress meetings, Closeout meetings, and Post Mortem meetings.
• Work closely with Accounting to ensure a successful payment application process including due diligence with subcontractors to receive pay applications and waivers.
• Request, receive, and review subcontractor insurance certificates and confirm insurance is compliant.
• Coordinate with Accounts Payable for proper invoice routing and payment.
• Participate in Project Kick-Off Meetings and other meetings as needed.
• Work with Accountant to ensure payments.
• Collect all required project documentation from subcontractors including tiered subcontractor and supplier information, returned contract documents, warranties, and closeout documents.
• Assemble subcontract documents from Project Manager, issue subcontracts, and follow up until subcontract is returned.
• Process vendor change orders from Project Manager.
• Create and maintain closeout logs until all documents are received for submittal to the owner.
• Assist in the planning and execution of group events.
• Be responsible for office supplies : inventory, order, and keep organized.
• Manage communication with office landlord and office third party vendors.
• Assist in onboarding of new Associates.
• Use two forms of communication (written and verbal) when necessary.
• Take initiative to solve problems and bring ideas and solutions to the team.
• Manage the handling of incoming and outgoing physical mail, as well as third-party delivery service packages.
• Answer phone calls made to the office and route them to the appropriate associates.
• Setup and maintain project files in an organized manner.

What you’ll bring

• Willingness to ask questions and learn new skills.
• Ability to quickly develop rapport with others and be effective in a collaborative environment.
• Strong work ethic and time management.
• Flexibility to adapt when priorities change.
• 2 years relevant experience in construction.
• Good technology skills and comfortable with learning new systems and processes.
• Experience with certified payroll (preferred but not required).
• Experience with Microsoft based software applications - Outlook, Excel, Word, Access, PowerPoint.
• Experience with Textura, Procore, CMiC (preferred but not required).
• Professional composure, integrity.

J-18808-Ljbffr