Executive Administrative Assistant

Role : Executive Assistant

Duration : Contract to Hire

Onsite in Austin, TX 78758

Rate : 36.50-38.25 / hr W2

Job Description :

Our client is looking for an Atlanta-based Executive Assistant ( EA ). The EA will provide a wide range of administrative support and event planning for multiple Vice Presidents of Product & Engineering and their teams.

The ideal candidate will exercise good judgement in a variety of situations with strong written and verbal communication, administrative, event planning and organizational skills and with the ability to maintain a realistic balance among multiple competing priorities.

Responsibilities :

• Plans, organizes, and coordinates meetings, events, calendars, and the daily activities of multiple Vice Presidents
• Works closely with other Senior Leadership team members and other EAs to keep everyone well informed of upcoming commitments and responsibilities, following up appropriately.
• Completes a broad variety of administrative tasks, including completing expense reports, composing and preparing correspondence, ordering catering, arranging detailed travel plans, preparing agendas, etc.
• Plans and executes event planning, team building events, and special projects for small groups to very large groups, including specifically leading weekly events with a planning committee to drive a culture emphasizing that being together in person is critical.
• Handles sensitive and confidential information that cannot be shared.

Qualifications : Minimum

Minimum

• High School Diploma / GED and 5 years’ experience in a related field (administration, event planning) or any level degree / certification beyond a High School diploma / GED in a related discipline and 3 years’ experience.
• Strong knowledge of the Microsoft suite of products with an emphasis on Outlook, PowerPoint, Teams, Excel and SharePoint.
• Strong written, and verbal communication skills to field inquiries professionally and efficiently.
• Excellent planning, calendar management, organizational, meeting coordination and project management skills
• Event or party planning experience, especially for large groups (50+).
• Highly creative and energetic in approach.
• Mental acuity and physical agility to execute the duties of the position successfully within required timeframes
• Resourceful team player who is detail-oriented, delivers on a highly efficient work environment, effectively prioritizes and has superior time management skills
• Must have high standard of ethics and experience maintaining confidential business and personnel’s sensitive information
• Embraces new technology, change and good communication, and with a flexible approach / mindset
• Seeks efficiency through enhanced processes, collaboration and new learnings

Preferred

• BS / BA Business Administration, Management or Operations
• Experience directly reporting to and supporting Executives and their teams.
• Ability to work effectively with teams throughout an organization, navigate a network effectively, and gain support from others
1 day ago