Department Manager of Central Eurasian Studies (Financial Administration Specialist)

Department

CENTRAL EURASIAN STUDIES (BL-CEUS-IUBLA)

Department Information

Central Eurasia, the home of some of the world's greatest art, epic literature, and empires, is a vast region of Europe and Asia, extending from Northern and Central Europe to East Asia and from Lapland and Siberia to the Himalayas and Persian Gulf.

The Department has long been one of the world's leading centers of academic expertise on Central Eurasia as well as the sole independent degree-granting academic unit in its field staffed with its own faculty of specialists.

Job Summary

Department Specific Responsibilities

• Coordinates administrative, financial, and operational functions of the Department of Central Eurasian Studies.
• Serves as personnel manager for the department and administrative assistant to the chair.
• Recommends how department funds are spent according to fiscal policy and in alignment with the account purpose.
• Oversees special events such as the annual visiting lectures, recruiting events, receptions, cultural seminars, and departmental newsletters and with attention to donors and fund raising.
• Oversees Department budgetary activities, faculty research accounts, and IU Foundation accounts and ensures compliance with university and foundation policies and procedures.
• Prepares operating and project budget drafts independently or in coordination with other finance staff.
• Reconciles faculty research accounts on a regular basis and keeps faculty apprised of research fund balances.
• Serves as a liaison between department faculty and HLS support services and alerts faculty to HLS resources.
• Assists chair and search committee with faculty searches.
• Oversees processes related to students and faculty participating in the AUCA and PKU.
• Assists faculty with construction of tenure and promotion dossiers.
• Assists the Chair and heads of various departmental committees in preparing for committee work and generating relevant documents.
• Manages departments website and social media accounts and posts updates and news as directed by Chair.
• Coordinates the preparation of appointment forms for graduate assistants, AIs, and hourlies
• Assists in application process and enrollment for non-IU students taking CEUS online language classes.

General Responsibilities

• Using knowledge and application of accepted procedures and standards, performs financial and administrative tasks related to managing the daily and long-term financial and / or administrative operations of an organizational unit or an academic, research, and teaching department within a school or college.
• Makes recommendations on policies and guidelines for division / department activities.
• Monitors expenditures and statement of accounts to ensure regulatory compliance and fiscal integrity.
• Manages general appropriation, endowment, federal and non-federal grants and contracts, and gift funds.
• Develops, plans, and makes recommendations on special projects, which may include space allocations, staffing, equipment purchases, and long-range plans.
• Prepares operating and project budget drafts independently and / or in coordination with other finance staff.
• Regularly explains financial concepts to non-financial employees.
• Monitors division / departmental budgets and resolves or recommends resolutions for any significant deviations from approved budgets.
• May conduct a variety of human resources activities including employment, labor relations, benefits, training, and classification for unit / department.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience.

Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

Bachelor's degree in finance, business, or related field

WORK EXPERIENCE

Preferred

Some relevant experience

SKILLS

Required

• Proficient communication skills
• Maintains a high degree of professionalism
• Demonstrates time management and priority setting skills
• Demonstrates a high commitment to quality
• Possesses flexibility to work in a fast paced, dynamic environment
• Seeks to acquire knowledge in area of specialty
• Intermediate understanding of technology; experience using electronic platforms to perform various tasks
• Demonstrates experience solving problems with independent thought
• Proficiency in computer systems, including standard Office software; advanced Excel and database skills, including familiarity with complex formulas and Pivot Tables
• Ability to use standard office equipment such as phone, fax, scanner, etc.
• Experience managing workflows, processes, and / or data entry
• Intermediate accounting skills
• Ability to spot obvious errors
• Ability to develop a budget
• Demonstrates ability to interpret and apply concepts and policies to daily work functions
• Ability to clearly present material and make it accessible to a variety of audiences
• Ability to interpret financial documents from an accounting, policy, and practice perspective

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment.

The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Hamilton Lugar School of Global and International Studies Building

Bloomington, Indiana

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including :

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.

Job Classification

Career Level : Core

FLSA : Exempt

Job Function : Finance

Job Family : Financial Administration

Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11 : 59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days.

To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications.

Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status.

Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX.

Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator.

See Indiana University's Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

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[email protected]

or by visiting IUPD.

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Telephone : 812-856-1234

812-856-1234