AI venture fund is looking for a strategic Executive Assistant to support their Partner. This is an incredibly exciting opportunity for someone to be a partner and make an outsize impact within this lean team! Provide high-level support to the Partner through proactive inbox management including drafting communications and prioritizing emails from various stakeholders as well as managing a busy calendar and mapping schedule to priorities, booking travel, assisting with events and meetings, and ad hoc projects.
Someone who is extremely proactive and can intuitively shift gears quickly as priorities change. Previous experience in venture and startups is preferred.
This is a flexible hybrid role based in San Francisco. 160-185K+ DOE + benefits and 401k!
Responsibilities :
- Provide strategic administrative and organizational support to the Partner to leverage time to focus on priorities.
- Manage the Partner's busy calendar with various stakeholders. Prioritize functions and meetings, and ensure that arrangements and logistics are handled without incident.
- Proactively manage the Partner's active email inbox and prepare written responses on their behalf. Engage with internal and external stakeholders and facilitate many areas of cross-functional communication.
- Book and manage all travel and accommodations for the Partner. Create detailed itineraries to ensure seamless travel.
- Prepare updates on important projects, meeting action items, and updates that keep the Partner up-to-date on the status of projects, initiatives, and deliverables.
- Eliminate obstacles and blockages that prevent the Partner from operating efficiently. Proactively and independently solve problems, manage resources, and ensure tasks and assignments are completed on time.
- Provide meeting preparation and support for Partner to effectively run internal and external meetings. Take notes, create action items, and track deliverables.
Research background information on stakeholders, collect pertinent information to the subject matter and ensure the Partner is knowledgeable about the meeting agenda and related topics.
- Assist with coordinating dinners and events with Partner's network. Understand entrepreneurs and other contacts in the Partner's network to include on guest lists.
- Manage ad-hoc projects.
Qualifications :
- 5+ years experience as an Executive Assistant supporting a busy executive, ideally at a venture fund and fast-paced startup.
- Polished communication skills - both verbal and written.
- Ability to anticipate needs, forward thinker, and comfortable with ambiguity.
- Ability to intuitively shift gears quickly as priorities change.
- Strong organizational skills with great attention to detail.
- Proactive approach to managing tasks and responsibilities; excel at anticipating needs.
- Strong interpersonal skills and EQ.
- Excellent follow-through. Ability to keep the pieces moving and not let anything fall through the cracks.
- Inherently focused on creative approaches to solving operational problems efficiently.
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