Job Description
Job Description
Description :
Job Description – Accounting Specialist
Reports to : This position will report to the Controller
Position Summary : The Accounting Specialist is responsible for accounts payable (AP) and accounts receivable (AR) functions while supporting billing, collections, financial reporting, and general accounting activities. 30-40 hours per week.
Requirements :
Accounts Payable (AP)
- Enter and post vendor invoices promptly and accurately into the accounting system (e.g., Traverse or equivalent)
- Track and follow up on missing purchase orders and invoices
- Accurately process check runs and complete online payments
- Obtain required management approvals for payments
- Verify and reconcile vendor charges (e.g., Citibank, UPS / FedEx, Verizon)
- Process employee expense reports from the sales force and staff
- Track and pay sales / use taxes across multiple jurisdictions
- Maintain organized filing of AP records
Accounts Receivable (AR)
Enter and post receivables into the accounting systemGenerate invoices and follow up with customers on outstanding balancesInvestigate and resolve billing discrepancies in a timely mannerAccurately process deposits and maintain customer recordsManage collections activity to ensure timely cash flowPrepare monthly journal entries for recurring payments and contractsGeneral Accounting & Support
Assist in month-end and year-end closing activitiesSupport preparation of financial schedules and reportingPerform contract review and support sales reportingProvide documentation for audits as requiredAssist with shipping & receiving as neededAny other duties as assignedQualifications
Associate’s or Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience) -OR-5-8 years of bookkeeping experience including both Accounts Payable and Accounts ReceivablePayroll experience preferredProficiency in Office 365, Excel, and general accounting softwareHighly organized, detail-oriented, and self-directed with the ability to manage and prioritize tasks to meet deadlinesStrong written and verbal communication skills with a collaborative spiritWork Environment & Requirements
In-office position. Not hybrid or remoteMust be able to lift and move up to 15 pounds as neededAbility to sit, stand, bend, walk, and work at a computer for extended periodsMaintain a professional, organized workspace and contribute to overall office housekeeping