Human Resources Generalist

Overview

TranSystems has completed a strategic merger with Gannett Fleming to create a best-in-class organization (Gannett Fleming TranSystems) with approximately $1.

3 billion in revenue and a highly skilled workforce of more than 5,000 employees.

Both companies are recognized as top 20 providers on the Engineering News-Record ("ENR") rankings for transportation design services.

We are committed to building strong relationships with our clients, partners, and communities, because we believe we can go farther together.

The transaction not only enhances our transportation expertise and reach, but it expands offerings across the water, environmental, and power markets.

Interested in joining our team? We're looking for top talent to grow with our firm. This is a great time to join Gannett Fleming TranSystems!

Responsibilities

What you'll be challenged to do :

Gannett Fleming TranSystems is looking for a Human Resources Generalist to support our West Region. This person will provide a broad range of duties in the Human Resources department.

They will also provide general Human Resources support to the Human Resources staff by assisting with employment, personnel records, employee relations, compensation management, organization development, and training.

Primary Responsibilities (others may be included) :

Administration

• Administers policies, procedures, and programs relating to all aspects of human resource Assures compliance with applicable Federal, State, and local laws as well as regulations from other applicable agencies.
• Organizes, updates, and maintains personnel files; prepares and manages HR documents
• Process background checks, drug screens and Motor Vehicle Report (MVR) requests for employees working on related projects.

Maintain compliance with respective drug and alcohol testing requirements, including initiating checks with new hires as well as facilitating random checks with employees in the FRA testing pool.

Continued monitoring and processing of employee submitted changes in Dayforce.

Recruiting and Onboarding

• Initiates the new hire and onboarding processes, including sending and collecting new hire paperwork, initiating pre-employment background and drug screens (as applicable).
• Process I-9s for new hires; ensure company compliance with I-9 and Social Security Number
• Input new hires into HRIS as needed.
• Process employee changes such as pay rate, supervisor, job code, etc.

Compliance

• Ensure regulator posters are displayed and Coordinates regulator posters distribution to all offices.
• Maintains knowledge of local, state, and city legal requirements and federal reporting regulations affecting human resources functions and ensures policies, procedures, and reporting are in compliance.

General

Responds to general inquiries regarding policies, procedures, benefits, TranSystems programs, payroll, timecards, from employees and leadership at various levels of the organization;

helps resolve work-related issues.

• Support acquisition activity as needed, including collection of data, creation of reports, identification and submission of policies, data entry, employee orientation, etc.
• Contributes to team effort by accomplishing related results as
• Maintains employee confidence and protects operations by keeping information

Competencies / Skills

Analytical - Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule Synthesizes complex or diverse information;

Collects and researches data; Designs work flows and procedures.

• Problem Solving - Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to independently define and solve problems and make decisions, including ability to collect, analyze and interpret data, establish facts, and draw valid Identifies and resolves problems in a timely manner;

Gathers and analyzes information skillfully; Works well in group problem solving situations.

Client Service - Responds promptly to client needs; Responds to requests for service and assistance; Meets commitments.

Maintains confidentiality..

Communication - Listens and gets clarification; Participates in meetings; Writes clearly and informatively; Able to read and interpret written Excellent written and verbal communication skills with all levels in the organization.

Excellent facilitation and customer service skills.

• Adaptability - Manages competing demands; Able to deal with frequent change, delays, or unexpected
• Dependability - Completes tasks on time or notifies appropriate person with an alternate
• Planning / Organizing - Prioritizes and plans work activities; Sets goals and objectives; Maintains neat and organized work area that allows efficient access to project information as required by other team members;

Ability to create and maintain documentation and records.

• Quality - Demonstrates accuracy and thoroughness; Applies feedback to improve performance; Monitors own work to ensure quality.
• Project Management - Strong project management skills and use of project management methodology, along with the ability to influence people and lead change
• Ability to maintain highly confidential information and operate in highly sensitive situations
• Advanced knowledge of human resource laws, practices and procedures, and federal, state and local labor
• Ability to be flexible and work in a rapidly changing environment while prioritizing assignments with competing and constantly changing priorities.

Demonstrated ability to effectively sequence and prioritize work.

Demonstrated ability to apply interpersonal skills to influence and coach others to accomplish Effective at building relationships,

Qualifications

What you bring to our firm :

Bachelor's degree (B. A.) from a four-year college or university with an emphasis in Human Resources, Business, or Organization Development;

or one to four years related experience and / or training; or equivalent combination of education and experience.

HR experience including, but not limited to, exposure to recruitment, compensation, benefits, training, employee relations, performance management, and organizational development.

HR experience at an Architecture / Engineering / Consulting or other professional services firm is preferred.

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.

Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees.

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

• Knowledge of Microsoft Word; Microsoft Excel; GeoLearning; Microsoft PowerPoint; Knowledge in Ceridian HR / Payroll, iCIMs, and Verified First preferred.
• Actively engages multiple perspectives when solving problems, seeks to learn from peers, and encourages reciprocal learning among team members.

What we'd prefer for you to bring to our firm :

PHR preferred, not required

Work Environment :

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Physical Demands :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to talk or hear. The employee is frequently required to sit;

use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand and walk.

Featured Benefits :

• Comprehensive health benefits package including wellness, maternity / paternity leave, and employer paid AD&D, STD, and LTD.
• 401(k) company match
• Vacation accrual separate from sick time.
• Eleven (11) paid holidays for 2024 with the option to substitute 2 holidays for employees to celebrate other day(s) of significance.
• Six (6) day winter break in 2024 that is included in the paid holiday schedule.

For individuals assigned and / or hired to work in California, Colorado, Maryland, Connecticut, Ohio, Washington, or NY City, Gannett Fleming TranSystems is required by law to include a reasonable estimate of the compensation range for this role.

This compensation range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets;

experience and training; internal peer equity; licensure and certifications; and other business and organizational needs.

The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled.

At Gannett Fleming TranSystems, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case.

A reasonable estimate of the current range is $65,000 - $115,000 annually.

Gannett Fleming TranSystems is proud to be an equal opportunity / affirmative action employer and ensures nondiscrimination and equal employment opportunity in all programs and activities in accordance with all applicable laws and regulations.

All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex, age, national origin, pregnancy status, marital status, sexual orientation, genetic information, citizenship status, disability, protected Veteran status or any other status protected by law.

In compliance with the Immigration Reform and Control Act of 1986, we will hire only U.S. citizens and aliens lawfully authorized to work in the United States (if the position is or will be one which is subject to U.S. law).

As the employer of choice, we are committed to action and strive for a company that reflects the vast diversity of our country and the communities we serve.

Gannett Fleming TranSystems is committed to embracing diversity in all forms, including race, culture, age, sexual orientation, gender identity, disability, veteran status, thought and religious background.

We acknowledge the impacts of prejudice and discrimination on historically underserved communities. We commit to establishing a more diverse, inclusive and positive work environment that drives innovation.

Recruiters or staffing agencies : Gannett Fleming TranSystems is not obligated to compensate any external recruiter or search firm who presents a candidate, their resume, or profile to a Gannett Fleming TranSystems employee without 1) a current, fully-executed agreement on file and 2) being assigned to the open position (as a search) via our applicant tracking solution.