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ASC Systems Specialist - Peoria

ASC Systems Specialist - Peoria

Springfield ClinicPeoria, IL, United States
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The ASC Systems Specialist is responsible for coordinating the equipment management services, including purchasing / repairs, implants, and charging functions.

Job Relationships

Reports to the ASC Operations Supply Manager

Principal Responsibilities

  • Product evaluation and attempt for standardization.
  • Develop and maintain relationships with company representatives including negotiation of purchases of Instrumentation, supplies, implants, or equipment for capital budget.
  • Gather multiple quotes from various vendors when possible.
  • Continuously review the surgery schedule to ensure availability of equipment, supplies and implants.

Guide and assist vendor representatives while on site, ensuring compliance with properly signing in.

  • Ensure equipment and implants are available for scheduled procedures (ex : ortho, plastics, and ENT) and notify scheduling.
  • Ensure completion of required logs and files i.e., Surglogs, OneSource, OR implant logbook and Systems Specialist folder.
  • Notify OR coordinators and resource leaders when equipment arrives in house and their location.
  • Place work order / send email to GE Biomed for safety check for any equipment entering the Ambulatory Surgery Center.
  • Maintain equipment in "equipment log" and PM equipment Teams files.
  • Remove Non-repairable equipment from Surgery Information System, GE Biomed PM list and Finance asset list.
  • Continuous communication and updates with the ASC managers, coordinators, resource leads, and staff regarding broken or repaired equipment, implants, and or instrumentation.
  • Provide all purchasing options including the ability to lease or rent, warranties, and service contracts.
  • Arrange for vendor representation for clinicians during initial use and or as needed.
  • Notify vendor representatives for case coverage of needed equipment, supplies and implants.
  • Document vendor representation within the schedule, date of completion and the initials of employee completing task.
  • Notify the scheduling department of any conflicts with the equipment, supplies and implants for scheduled cases.
  • Arrange for the delivery of implantable IOL's, ortho prosthesis and plastics consignment sets.
  • Notify OR coordinators and resource leaders when equipment and or implant sets are in house and their location.
  • Request repairs, loaner equipment, instruments and complete work or repair requisitions as needed.

    • Ensure equipment and instruments are available for scheduled procedures.

  • Complete work requisitions to arrange for any equipment assembly.
  • Retrieve broken equipment, notify GE Biomed if needed, prepare item to return to vendor for repair.
  • Provide SPD with loaner sheets as necessary.
  • Conduct product and equipment trials.

    • Ensure all trials are approved by ASC leadership and the performing surgeon. Notification of when the trial will begin will be communicated to the applicable team members.

  • Oversee the trials and present final recommendations to ASC leadership.
  • Follow up on all projects, orders, issues, requests and provide Estimated time of resolution when applicable.
  • Assist in coordinating in-services for equipment / implants / instruments.
  • Include fellow Systems Specialists in all communication to assist with coverage.
  • Assist with gathering pricing on equipment, instrumentation, implants, and supply information for cost analysis.
  • Act as a resource and assist with troubleshooting equipment issues and implants.
  • Develop, review, and revise policy & procedures for equipment management.
  • Assure recordkeeping of processes are maintained.
  • Provide excellent customer service and adhere to SC Way customer service philosophy.
  • Perform other job duties as assigned.
  • Comply with the Springfield Clinic incident reporting policy and procedures.
  • Adhere to all OSHA and Springfield Clinic training & accomplishments as required per policy.
  • Adhere to Springfield Clinic's Code of Conduct and Ethics Standards.

    • Education / Experience

  • High School graduate or GED required.
  • Possess business skills and financial management, materials management, and purchasing experience.
  • Operating room clinical experience preferred.

    • Licenses / Certificates

  • Certification in Surgical Instrument Processing preferred.
  • CPR certification per American Heart Association guidelines required within 30 days of hire.

    • Knowledge, Skills, and Abilities

  • Skilled communicator and good negotiator.
  • Working knowledge of medical supplies, equipment, implants, and instrumentation.
  • Possess strong computer skills, especially Microsoft Access and Excel.
  • Must possess manual dexterity to use keyboard and handle equipment and appliances.
  • Must possess good physical health.
  • Must maintain professional behavior.
  • Must have the ability to control emotions and maintain composure under stress, using tact and good judgment.
  • Must be capable of pushing, pulling, stooping, bending, and lifting.
  • Must be able to stand and / or sit for long periods of time.
  • Must be able to adjust to various personalities and situations.
  • Must appear well groomed.

    • Working Environment

  • Conditions include potential exposure to blood and body fluids, tissue, and contagious diseases and / or potentially hazardous materials.
  • Use of telephone required.
  • Occasional heavy lifting required.

    • PHI / Privacy Level

    HIPAA1

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    System Specialist • Peoria, IL, United States

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