Client : Financial Services Location : Chicago, IL 60606 Title : Office Administrator Salary : 50-60K FT / PT : Full Time Individuals will need a valid driver’s license as they have 4 vehicles in this office.
Job Description for Chicago office support position Responsibilities Keeping track of all non-tech equipment; means annually or bi-annually at request of Facilities team, manually check the labels on over 150 pieces including art, furniture, office chairs, cabinets, etc.
to make sure it's all accounted for. Manage any vendor that comes into the building, including HVAC inspections and any warnings that go off and send messages to our client personnel with Facilities which are time sensitive Shredder companies doing weekly / bi-weekly pickups Fedex / UPS / DHL orders ISP inspections and updates (AT&T / Crown and Castle) Manage pantry products (water dispenser, ice machine), put in service requests Canon printer pickup, drop-off, maintenance, weekly print reports, and any rotation of devices Monthly print count readouts 4-5x / month for a vendor (Canon) Requesting and distributing parking or building access cards to employees Find and keep track of any physical keys in the old fireproof safe Ordering any printer ink / toner / paper Coffee and water orders for employees / guests Maintaining contact with a vendor who stocks our medicine cabinet and services our on-site AED machine Weekend work that usually requires over a week of prep not including associated IT tickets (sending emails to office members, posting reminders in kitchen / doorways, monitoring correspondence from Facilities team for changes) to do power shutdowns in the building, Answering door for any deliveries or guests Do inventory checks on emergency supplies at all workstation desks upon request from other facilities Update iOffice software which keeps track of seating charts, new users, etc.
Maintain all COVID supplies (masks, hand sanitizer, wipes, etc.) and signs . Take over responsibilities of being office fire warden in case of emergency evacuation, require separate safety training and certification Other Facilities related matter that may arise.
Minimum Job Requirements 2 years of related experience Strong vendor management skills Strong verbal and written communication skills Good organizational skills PC Skills Word, Excel, Sharepoint Ability to work independently Powered by JazzHR
Student Program Coordinator/Office Coordinator
This position provides advanced administrative support to the Stritch School of Medicine Dean's Office and serves as an office staff member, particularly in regard to providing programmatic support to ongoing initiatives such as medical student education and MD/PhD program administration. Work close...
Office Coordinator
The Office Coordinator serves as first point of contact for the organization’s offices and is responsible for receptionist duties as well as identifying and addressing the needs within the office facility to ensure smooth operations including the office space, restocking supplies, submitting mainten...
Staff Nurse I - Nursing Resource Office- Med-Surg/Psych
Staff Nurse I - Nursing Resource Office- Med-Surg/Psych. Nursing Resource Office- Med-Surg/Psych. About the University of Illinois Chicago. UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. ...
Senior Manager, Technical Program Management
Efficient in Microsoft Office Suite. ...
Front Office Ambassador - Waldorf Astoria Chicago
Front Office Ambassador - Waldorf Astoria Chicago(. Waldorf Astoria Chicago11 East WaltonChicago60611. Waldorf Astoria is looking for a Front Officer Ambassadorto join the team in Chicago's Gold Coast! . Recognized as one of the Best Hotels in the World and in Chicago with the Top Hotel Spa in the ,...
Front Office Coordinator (Spanish Speaking Preferred)- Chicago (Dunning), IL
Reporting to the Clinic Manager, the Patient Experience Coordinator (similar to medical receptionist and office coordinator roles) is the owner of the patient’s first and last impression and front-office experience and delivers first-class customer service throughout the patient’s physical therapy j...
CROSSING GUARD - Central/West (CPS Network 15 boundary) Office of Safety and Security
Safety is among the top priorities at Chicago Public Schools, and the Office of Safety and Security has implemented a comprehensive system that includes trained staff, protocols, programs, and policies to keep students and staff safe before, during, and after school. Establish/Maintain Chicago Resid...
Medical Office Administrator
As a Medical Office Administrator, you will be responsible for managing the daily operations of a healthcare facility, ensuring efficient administrative processes while providing excellent service to patients and staff. Your role will be essential in maintaining the smooth functioning of the office ...
RM - Office Administrator
...
Director of Front Office at The Ritz-Carlton, Chicago
Provide weekly schedule for all Front Office Associates, posted by 3pm on Friday. Ensure all Front Office Associate duties are completed daily (checklists, call back log, guest request log, wake-up log, etc…). Minimum one year previous experience as a front desk manager or minimum of four years fron...