Assistant Director of Grants Financial Management, Office of Sponsored Projects

Job Posting Title :

Assistant Director of Grants Financial Management, Office of Sponsored Projects

Hiring Department :

Office of Sponsored Projects

Position Open To : All Applicants

All Applicants

Weekly Scheduled Hours :

FLSA Status : Exempt

Exempt

Earliest Start Date :

Immediately

Position Duration : Expected to Continue

Expected to Continue

Location : AUSTIN, TX

AUSTIN, TX

Job Details : General Notes

General Notes

The Office of Sponsored Projects(OSP) serves as the coordinating office for externally funded research and sponsored projects at The University of Texas at Austin.

The mission of OSP is to assist faculty and professional research staff in their efforts to secure and ensure proper stewardship of external funding.

We do that by assisting research faculty and staff with the following : proposal review, authorization, and submission; award negotiations and acceptance;

account management; close-out, reports, audits, collection; professional development and education; export control, and research compliance.

UT Austin offers a competitive benefits package that includes :

100% employer-paid basic medical coverage

Retirement contributions

Paid vacation and sick time

Paid holidays

Please visit our Human Resources (HR) website to learn more about the total benefits offered.

Purpose

To support the research community at the University of Texas at Austin in capacity of Assistant Director for Office of Sponsored Projects (OSP).

Manage the Grants Financial Management (GFM) team within OSP and provide support to the Associate Director for GFM.

Responsibilities

SUPERVISION OF CENTRAL SUPPORT TEAM IN GFM

Supervises seven (7) staff members who are responsible for functions such as institutional reporting, effort reporting, funds management, subrecipient monitoring and audits.

Provides direction and oversight to the support team in these areas.

REGULATORY REPORTING

Prepares and submits reports to regulatory agencies such as the NSF HERD Survey, THECB annual report, Year End AFR Reconciliation, Pass Thru Reconciliation, and Sponsors Financial Reporting Requests.

PROCESS DEVELOPMENT / STRATEGIC PLANNING

Assists Associate Director with Strategic Planning for the portfolio. Creates Data Analytics and Exception reporting tools for Post Award and GFM staff and management team.

Monitors processes and procedures to ensure efficiency.

DATA COORDINATION

Provides data related to expenditures to the ERA Sr. Manager upon request. Assists the ERA team with reports / graphs as requested.

Required Qualifications

Bachelor's degree in accounting, business or related field.

Five or more years of professional experience in research administration or a related area with three or more years in a grant management level position.

Strong demonstrated supervisory and communication skills.

Experience using financial systems or fund accounting systems.

Ability to identify and implement process improvements, think critically and make decisions, ability to problem solve through strategic planning.

Ability to interpret and ensure compliance with federal, state and University policy.

Must be eligible to work in the United States for an employer on a full-time basis.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Advanced degree.

More than the required years of experience, CRA certification, experience with a software system transition.

Supervisory level experience in a sponsored projects office at a university.

Experience working with internal and external auditors and knowledge of preparing audit responses.

Experience with DEFINE and Workday HRMS / Payroll & Financial.

Salary Range

$102,000 + depending on qualifications

Working Conditions

May work around standard office conditions

Repetitive use of a keyboard at a workstation

Use of manual dexterity

Required Materials

Please mark "yes" on the application for required materials.Failure to attach all additional materials listed may affect candidates being considered for the position.

Resume / CV

3 work references with their contact information; at least one reference should be from a supervisor.

Letter of interest

Important for applicants who are NOT current university employees or contingent workers : You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications.

Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section;

you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded.

Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers : As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs.

If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply.

This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume.

In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.

that were noted above.

Employment Eligibility :

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers.

Staff who are promotion / transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility :

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks :

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer :

The University of Texas at Austin, as an equal opportunity / affirmative action employer ,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action.

The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency :

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification :

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.

Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify :

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197.

For more information about E-Verify, please see the following :

• E-Verify Poster (English) PDF
• E-Verify Poster (Spanish) PDF
• Right To Work Poster (English) PDF
• Right To Work Poster (Spanish) PDF

Compliance :

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act).

If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting.

Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report.

You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.

206, Austin, Texas 78701.