00409 Administrative Assistant to the Department of Secondary Education & School Leadership

Administrative Assistant To The Department Of Secondary Education & School Leadership

The Administrative Assistant to the Department of Secondary Education & School Leadership requires highly responsible and complex administrative, secretarial, and public contact duties in a confidential capacity. The individual must be able to exercise a significant amount of independent judgement and discretion based upon the knowledge of administrative, University and School of Education policies, functions and structural organization. The Administrative Assistant is responsible for the day-to-day operational functions required to facilitate the goals and objectives of the mission of the School of Education and the Department of Secondary Education & School Leadership (SESL).

The successful candidate will be expected to :

• Screen and prioritize incoming communications (phone calls, emails, mail), drafting responses or directing inquiries appropriately and efficiently.
• Take and transcribe meeting minutes, track action items, and follow up on their completion.
• Maintain organized electronic and paper filing systems, ensuring easy access to information.
• Serve as the primary point of contact for the SESL's Office, interacting professionally and diplomatically with faculty, staff, students, alumni, donors, and external stakeholders.
• Maintaining SESL Website and Provides regular budget reports for control of expenditures.
• Assist with administrative tasks related to grant funding, including reports and workbook entries.
• Support the SESL Department in the curriculum to sustain rigorous graduate program development.
• Collaborate with other administrative staff within the School of Education and the university to ensure efficient operations.
• Assist with the preparation of accreditation reports and other institutional documents.

Minimum Qualifications :

Additional Considerations :

Application and / or rsum for this position must be submitted electronically by 11 : 59 p.m. on the closing date through the Commonwealth of Virginia's Job Board / Recruitment Management System (RMS). Mailed, emailed, faxed, or hand delivered applications and / or rsums will not be accepted. Norfolk State University conducts background checks on all candidates identified as a finalist for employment consideration. The type of background check(s) performed are dependent upon the type of position for which you have been identified as a finalist and may include : criminal history, including sexual offender registry checks, reference checks, degree validation, DMV (driving) records, license verification, and credit report reviews. The results of background checks are made available to university employing officials. As a finalist, you will be required to sign an Authorization to Release form. Norfolk State University utilizes Form I-9 and E-verify in the verification of eligibility for employment. Applicants must be authorized to work in the U.S. without employer sponsorship. Norfolk State University values diversity and invites applicants from all backgrounds who will enrich the research, teaching, and service of the university. Norfolk State University is an Equal Opportunity employer and encourages applications from women, minorities, protected veterans and individuals with disabilities.