Job Description : Job Description
Job Description
Accounts Payables Coordinator and Credit Management Officer
The Accounts Payables Coordinator & Credit Management Officer reports to the Head
of Finance and is responsible
to provide financial, administrative and clerical support to the organization as well as
for negotiating and managing payment arrangements with debtors to recover
amounts outstanding to minimize ATR Americas’ exposure to bad debt losses and
provisioning, whilst ensuring full compliance with ATR Americas’ credit management
policies & legislation.
Responsibilities include but are not limited to :
1. Accounts Payables
Completes payments and controls expenses by receiving, processing, verifying,
and reconciling invoices.
Charges expenses to accounts and cost centers by analyzing invoice / expense
reports.
Paying vendors by preparing and scheduling payment campaigns and by
monitoring discount opportunities, verifying federal id numbers, scheduling and
preparing checks, and resolving purchase order, contract, invoice, or payment
discrepancies and documentation.
Reconciles processed work by verifying entries and comparing system reports to
balances.
Ensures credit is received for outstanding memos.
Issues stop-payments or purchase order amendments.
Maintains accounting ledgers by verifying and posting account transactions.
Verifies vendor accounts by reconciling monthly statements and related
transactions.
Preparing analysis of accounts and producing monthly reports
Maintains historical records
Generally responding to all vendor inquiries regarding accounting.
Reports sales taxes by calculating applicable amounts on paid invoices.
Continuing to improve the payment process (in particular SAP cockpit).
Performing month-end closing tasks
2. Credit Management
a) Customer Account Management
Update approved customer credit lines
Maintain customer accounts in SAP by updating approved credit lines
and payment terms
Follow and limit credit risk by releasing customer orders based on an
assessment of overdue invoices and their maturity as well as the credit
usage
Making sure that administrative bank guarantees such as letter of credits
are always in place by on-time renewal
Keep track of incoming payments of customers, post them timely to their
accounts and apply them to outstanding invoices based on customer
instructions
Apply credit notes to customer invoices
Maintain concise customer accounts by clearing invoices with payments
and inserting appropriate references
b) Communication with customers
Produce and provide customer account statements on a monthly basis as well
as on request
Obtain customer financial statements for the Head of Finance to assess
customer solvency and ATR Americas’ credit risk and whether or not a credit
line can be established.
or video calls
c) Debt Recovery
Follow up with customers on overdue invoices in a friendly and diplomatic
way and persuade them to pay overdue invoices.
Initiate and follow-up the application of advanced payments ( cash on delivery’).
Make sure that rescheduled debt installments are paid
Prepare claims for submission to ATR Americas’ credit insurers or
external recovery providers
Collect and analyze customer disputes (invoicing, pricing, logistics, defective
equipment, etc.), forward them to the appropriate technical and commercial
services, arrange meetings to follow up on the resolution and / or response to
the customer
Requirements
Bachelor’s degree in accounting with 2 years of job experience
Ability to verbally communicate effectively with vendors, customers and employees
of the organization and build trustful relationships
Problem solving and analytical skills
Proficient in SAP R / 3 Modules FI / CO
Very good MS Office and PC skills
Time management and organization skills
Attention to detail and thoroughness
Ability to maintain confidentiality of employee and company information
This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.
Company :
Avions de Transport Regional (ATR) GIE
Contract Type : Permanent
Permanent
Experience Level : Professional
Professional
Job Family : Financial Expertise
Financial Expertise
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