Project Manager

Job Summary :

Dr. Rinad Beidas’ implementation science team in the Department of Medical Social Sciences at Northwestern University Feinberg School of Medicine seeks an experienced full-time Project Manager to join our leadership team which oversees our diverse portfolio of research projects aimed at closing the "know-do gaps" in healthcare delivery, with a focus on improving equitable and high-quality healthcare through implementation science.

The successful candidate will manage multiple projects in our portfolio, each centered on the implementation of evidence-based practices across the lifespan in diverse settings (e.

g., primary care clinics, specialty clinics, community health centers) and disease areas, including mental health, firearm injury prevention, HIV, cancer, and cardiovascular disease.

• This is a wonderful opportunity for a Project Manager to join our leadership team. Responsibilities include overseeing and managing the execution of research projects, including ensuring adherence to timelines, budgets, and regulatory requirements;
• handling regulatory procedures, including submissions to CT.gov; progress reports to the NIH and managing IRB protocols;

monitoring project progress identifying and addressing potential issues, and implementing corrective actions as necessary.

The Project Manager will prepare and present regular updates on project status, findings, and outcomes to internal teams and vested partners.

We seek someone who can help design and implement standard processes across multiple projects to ensure rigorous study conduct within regulatory parameters.

The Project Manager must have experience with randomized controlled trials and ensuring high standards of research integrity and compliance.

In this role, they will supervise and provide oversight to at least two staff (e.g., project manager, clinical research coordinator).

This includes but is not limited to : providing guidance and supervision to research staff on how best to prepare and implement research activities, operationalize and adapt research methods, collect and manage data, and appropriately report progress and achieved benchmarks.

Additionally, the project manager’s supervision of our full-time staff will involve overseeing the recruitment, hiring, training, supervision, and evaluation of staff on an ongoing basis.

The Project Manager will also work with colleagues across our team including faculty, post- and pre-doctoral fellows, and staff.

The Project Manager must have impeccable organization, verbal, written, and interpersonal skills as well as extremely strong attention to details.

They must be able to work independently and exhibit good judgement. They must also exhibit strong experience and skill related to communicating with and recruiting research study participants.

All applicants must be able to demonstrate familiarity with word processing, spreadsheet, database, and web-based applications.

Working knowledge of REDCap is encouraged. This position would be ideal for individuals with an MPH, MHA, MA or PhD. Individuals with a BA / BS will be considered if they have appropriate experience and expertise.

This is a hybrid work position, and the Project Manager will be expected to work in the office at least three days per week consistent with current team expectations.

Specific Responsibilities :

Strategic Planning

• Interacts with project leadership to determine and document project objectives, scope, functional requirements, metrics, key performance indicators and stakeholders.
• Collaborates with technical lead to determine resource requirements, budget, and deliverables

Administration

• Coordinates projects for selected clients; administers and maintains project management tools, assists in planning, estimating and scheduling project work and supports monitoring and reporting of project progress.
• Tracks initiation and execution of software development or implementation and upgrade of several concurrent projects.
• Writes reports and proposals.
• Communicates project status, decisions, updates, revisions and changes to all stakeholders facilitating decision-making and project progress.
• Administers and maintains organizational area’s project management tool, assists in planning, estimating and scheduling project work and supports monitoring and reporting of project progress

Performance

Collaborates with the functional teams to construct, update and track multiple project schedules and facilitates issue identification and resolution.

Supervises

• Provides work direction for project team members, subordinates, contractors, vendors, students, etc.
• Leads regulatory and compliance related responsibilities for scientific projects

Miscellaneous

Performs other duties as assigned.

Minimum Qualifications :

Enterprise Applications

eIRB

Infrastructure (extends across applications)

• Microsoft Office (Word, Excel, Powerpoint, Access, Outlook)
• Microsoft SharePoint

Compliance

HIPAA

Analytical

• critical thinking
• decision making
• judgment
• problem solving
• Troubleshooting

Project

• budgeting
• collaboration and teamwork
• evaluate resources
• facilitate collaboration
• functional documentation
• organizational skills
• planning
• workflow development & documentation
• write proposals and project charters

Minimum Competencies : (Skills, knowledge, and abilities.)

• Strong organizational, written, verbal, communication, and interpersonal skills.
• Impeccable attention to detail
• Expertise with word processing, spreadsheet, database, and web-based applications
• Experience running (randomized control trials) RCTs with support from PI and other senior staff on team
• Experience drafting and submitting regulatory requirements for RCTs (CT.gov, NIH progress reports, data sharing)
• Experience drafting and submitting and ongoing submission and modifications of IRB protocols

Preferred Qualifications :

• Familiarity with Implementation Science and Applied Translational Research.
• Experience managing multi-site, large-scale NIH-funded projects is strongly preferred.
• Extensive experience communicating with and recruiting patients and other research study participants.

Preferred Competencies : (Skills, knowledge, and abilities)

• Working knowledge of REDCap
• SPSS, SAS, R, REDCap, Nvivo

Benefits :

At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at to learn more.

Work-Life and Wellness :

Northwestern offers comprehensive programs and services to help you and your family navigate life’s challenges and opportunities, and adopt and maintain healthy lifestyles.

We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior / adult care. Visit us at to learn more.

Professional Growth & Development :

Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you’re interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at to learn more .

Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness.

More information can be found on the webpage.

The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations.

We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.

Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities.

Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply.