Capital Markets / Matter Management Paralegal - (Hybrid Schedule)

US Job Description

Firm Information

Reed Smith is a dynamic international law firm dedicated to helping clients move their businesses forward. With an inclusive culture and innovative mindset, we deliver smarter, more creative legal services that drive better outcomes for our clients. Our deep industry knowledge, long-standing relationships and collaborative structure make us the go-to partner for complex disputes, transactions and regulatory matters.

Our team of 3,000 people (including more than 1,600 lawyers) across more than 30 offices in the United States, Europe, the Middle East and Asia, operate as one global partnership to drive progress for our clients, for ourselves and for our communities.

Position Summary

Under general supervision and by established policies and procedures, the individual in this role will act as both a senior paralegal and a matter manager , supporting a team of partners and other lawyers in the capital markets practice area. This is a unique opportunity for a seasoned paralegal who also has matter management / coordination and project management experience.

This position combines capital markets paralegal expertise with matter management and project coordination responsibilities, supporting complex securities transactions and facilitating smooth matter management across teams.

The ideal candidate brings a strong understanding of public and private offerings, SEC filings, and legal documentation, along with the organizational and communication skills to oversee timelines, coordinate deliverables on multiple matters at the same time, maintain consistency across legal processes, and effectively communicate with a team of busy lawyers. This is a key role within a collaborative, fast-paced environment that values precision, professionalism, and proactive support.

The ideal candidate must be familiar with and observe the firms established policies and guidelines. They must maintain positive contact with attorneys (both the firms and outside counsel), support staff, clients, judicial personnel, and vendors. Additionally, the role observes confidentiality of client and firm matters. The position is not limited to the functions and skills listed on this description and responsibilities may be revised as needed.

Job Duties and Responsibilities

Capital Markets Paralegal Responsibilities

• Assist attorneys with public and private capital market offerings, including IPOs, follow-on offerings, private placements, and debt issuances.
• Draft and manage offering documents, subscription agreements, indentures, and closing checklists.
• Manage closing logistics by tracking signatures, coordinating deliverables, and preparing closing binders.
• Consult with clients, underwriters, transfer agents, auditors, and other parties to facilitate smooth deal execution.
• Prepare and file various SEC documents, as are standard with capital market deals for clients
• Research and file Blue Sky and state securities law reports.
• Manage due diligence processes and organize virtual data rooms.
• Review and summarize offering documents, governance materials, financial statements, and disclosure schedules.
• Conduct securities law and capital markets research using EDGAR, LexisNexis, and other databases.
• Support ongoing public company compliance and reporting obligations.
• Draft board resolutions, stockholder consents, officer certificates, and related corporate governance documents.
• Maintain and update minute books and corporate records for public issuers.
• Function as a liaison between attorneys, clients, and external service providers.
• Provide guidance and training to junior paralegals and legal staff.
• Coordinate workflows to ensure deadlines are met in fast-paced capital markets transactions.

Matter & Project Management Responsibilities

Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time.

Requirements

Education : Undergraduate degree and paralegal certificate needed; will consider candidate with comparable relevant experience in lieu of a paralegal certificate. Training in and / or concrete experience with aspects of legal project management, a plus.

Experience : Paralegal with at least 7 years of experience, ideally with a background in corporate transactions, securities, and capital markets. Law firm experience preferred.

Skills :

Other

Supervisory Responsibilities : None.

Equipment To Be Used : Personal computer and other office equipment such as telephone, calculator, fax, machine, copier, scanner, etc.

Essential Job Functions :

Working Conditions : Works in a typical office setting. Often called upon to work overtime (generally after hours during the work week but occasionally on weekends). Willingness and ability to occasionally travel to off-site locations.

Note : currently working a hybrid schedule with the expectation to be in the office 3 days per week or more as requested by the attorneys.

Pay Ranges :

This represents the presently-anticipated low and high end of Reed Smiths pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience.

This is a non-exempt position. The hourly wage range for this role is $43.59 to $61.54, with an estimated annual compensation range of $85,000 to $120,000, based on expected hours.

Employee Benefits Overview

Our comprehensive benefits package includes :

401(k) Retirement Plan

Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401(k) plan.

Reed Smith is an Equal Opportunity Employer with Core Values of Integrity, Excellence, Teamwork & Respect, Innovation, and Impact. Reed Smith also provides reasonable accommodations in accordance with law, including in the application and interview process.

Qualified candidates only. No search firms.

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