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Administrative Assistant III
Administrative Assistant IIIBizTek People, Inc. | APA International Placement Consultants • New York, NY, US
Administrative Assistant III

Administrative Assistant III

BizTek People, Inc. | APA International Placement Consultants • New York, NY, US
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Job Description

Job Description

BizTek People is urgently hiring for the role of Administrative Assistant (5+ years of experience) for our client in New York, New York!

Pay : $36 / hour

Hours : 8 : 30 a.m. to 5 : 30 p.m.

Location : 1271 Ave of the Americas, 100% Onsite

Job Title : Administrative Assistant (Investment & Corporate Banking)

This detail-oriented Administrative Assistant will support multiple officers and associates in a fast-paced environment. They will be a team player who serves as a temporary assistant to the department and collaborate / coordinate with administrative team as requested.

Responsibilities :

  • Coordinate travel arrangements for senior staff including but not limited to ground transportation, flights, hotel accommodations, etc.
  • Process timely and detailed expense reports via concur for employee reimbursement. Contact venues for lost or missing receipts as needed, follow up with expense processing on status of payments
  • Schedule and coordinate meetings via outlook, provide officer’s availability as requested. Organize guest passes, catering, etc. if needed
  • Answer, screen, and route telephone calls; respond to inquiries from internal and external clients and liaise with senior level individuals throughout the Firm.
  • Communicate Firm policies / procedures to officers and associates regarding client entertainment

Requirements :

  • Minimum of 5 years of experience (within financial services a plus)
  • Familiarity with Concur, prior experiences with managing travel and expenses.
  • Microsoft Word, Excel, Outlook proficiency.
  • Exceptional interpersonal and written / verbal communication skills.
  • Positive, consistent professional attitude. Works well under pressure.
  • Ability to multitask, prioritize, and respond timely in a dynamic environment.
  • Attentive to details, extremely organized.
  • Adapts well to change, keen sense of urgency, practices conflict resolution.
  • Eager to assist with duties and take initiative when called upon on last minute’s notice.
  • Team-player – willingness to assist others and collaborate with bankers, IT, HR, etc.
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