Library and Archives Intern-Spring 2025

Description

Position Title : Library and Archives Intern-Spring 2025

Position Type : Paid Intern

Division : Learning and Engagement

Department : Library and Archives

Reports to : Director of Library and Archives

Position Summary :

The Library & Special Collections Intern assists the library team, who work in collaboration with the museum’s Learning & Engagement and Curatorial divisions to facilitate research, interpretation, education, and public programs.

This internship provides a unique opportunity to build library and special collections experience in a museum setting. The library acquires rare books and reference materials that support and interpret the museum’s art collection and strategic initiatives.

Contributions will revolve around key strategies of preservation, access, and interpretation.

The ideal candidate is passionate about libraries, rare books, art history, American history, and / or education and public programs.

Applicants should be willing to problem solve, take initiative, acquire knowledge, promote access, and collaborate effectively.

Principle Responsibilities (Essential Functions) :

The Library & Special Collections Intern will actively participate and perform duties in some of the following functional areas :

Library Circulation

• Under staff supervision, catalog books for the main and rare books collections by creating records within the library’s Alma-Primo integrated system.
• Assist staff, scholars, and museum guests with collection use and resources.
• Participate in library inventory, reshelving, and conservation projects.

Rare Books

Conduct research on rare books to determine provenance and value.

Meeting Attendance

Attend meetings to collaborate with multiple museum departments on project and program planning.

Public Programming

Assist with educational and public programs, exhibitions, and communications related to Library & Archives collections.

Minimum Qualifications :

• Library Science or Information Studies student preferred; can include (but is not limited to) majors / minors such as Archival Studies, Art History, English, Cultural Anthropology, History, and Sociology.
• Excellent communication skills
• Dependable and punctual
• Knowledge of Microsoft Office Suite is required, and familiarity with library and web-based search tools is strongly preferred.
• A background check is required.
• Must maintain confidentiality of all non-public Museum information.
• Possible course credit can be negotiated with the University departmental supervisor.

Timeline :

Intern selected by : December 2nd

Anticipated Start Date February 3rd

Anticipated End Date : April 25th

Schedule : Dates : See above

Dates : See above

Hours : Undergraduate students (bachelor’s Level) : Up to 20 hours a week; Graduate Students (master’s Level) : Up to 25 hours a week

Weekly schedule to be arranged with direct supervisor

To qualify for bachelor’s or master’s hours, you must be enrolled in an accredited program or have graduated from an accredited program within the last three years.

Students will be required to submit a current schedule or official transcript.

Compensation :

Undergraduate Interns : $13.00 an hour

Graduate (Master’s Level) Interns : $14.00 an hour

To qualify for bachelor’s or master’s compensation, you must be enrolled in an accredited program or have graduated from an accredited program within the last three years.

Students will be required to submit a current schedule or official transcript.

Required Documents : Cover Letter

Cover Letter

Resume

Physical Demands and Work Environment :

The physical demands described here are representative of those that must be met by an intern to successfully perform the essential functions of this position.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical demands : In the work environment described below, position requires work at a desk, utilizing a computer and a telephone for prolonged periods of time, good eye / hand coordination, bending and stretching for filing, and physical stamina to lift a minimum of 25 pounds to a height of at least three feet for file and materials storage as appropriate for the demands of the office.

Visual acuity to review written materials is required for this job.

Work environment : Work will be performed in an office environment and museum spaces. The noise level in the museum work environment is usually low to moderate.

If the intern’s personal equipment is used, the museum accepts no liability for any damage caused to said equipment while being used for museum purposes, nor loss or corruption of electronic files on devices.