Job Description :
Pay Range : $24hr - $29hr
Responsibilities :
- Manages complex schedules and coordinates meetings with internal and external parties utilizing multiple calendars.
- Coordinates travel schedules and arrangements, such as booking flights, cars, hotels, and restaurant reservations.
- Collects required travel documentation.
- Prepares and processes P-card and expense reports in accordance with established divisional travel policy guidelines.
- Ensures the timely processing of expenses utilizing the latest electronic processes for payment to Corporate credit card.
- Maintains proper recordkeeping and filing system for all work.
- Composes and types routine e-mail correspondence.
- Performs basic administrative tasks including but not limited to typing, scanning, photocopying and filing.
- Handles extremely heavy phones (including logging, placing and rolling calls) Acts as backup for other assistants on the team.
- Manages tickets and incident reports for team to ensure that all business tools and equipment are ordered / repaired / installed.
- Manages department inventory and orders essential supplies when running low and ad hoc supplies as needed.
- Maintains contact lists and distribution lists; updating, creating new ones, and deleting old ones.
- Collate and distribute department mail.
- Assists other department members as necessary.
- Complete ad hoc projects as necessary.
- Assists in making arrangements for temporary help, storage, meeting offsites etc. as necessary.
Qualifications :
- 3-5 Years Strong telephone etiquette, communications and organizational skills.
- Team player with exceptional interpersonal skills.
- Working knowledge of Microsoft Excel and Word.
- Bachelor's Degree preferred.
Administrative Assistant, Publications Editorial
The Administrative Assistant provides a range of administrative support, including requisitioning letters of agreement with authors, freelancers, and other vendors and tracking them through Getty’s financial system; communicating with internal and external collaborators; making travel arrangements; ...
Administrative Assistant II
Administrative Assistant for one of our direct clients in the US. Performs varied administrative and general office duties for an academic or administrative department. Organizes and expedites flow of work through supervisor's office and/or administrative department. ...
Legal Administrative Assistant
Legal Administrative Assistant. LHH is working with a national law firm in seeking a detail-oriented and proactive Legal Administrative Assistant to join their legal team on a contract basis for 3-4 months. The ideal candidate will have over 3 years of general legal assistant experience, with a stro...
Administrative Assistant I, CBEST
The Administrative Assistant I (also referred to as “position”) supports program operations by analyzing problems, making recommendations to solve problems, and making process decisions based on the analysis of existing data and procedures. Graduation from an accredited college -OR- One year of expe...
Litigation Legal Administrative Assistant
Litigation Legal Administrative Assistant Needed!. Join Our Dynamic Team as a Litigation Legal Administrative Assistant!. Litigation Legal Administrative Assistant. Minimum of three to five years of experience as litigation legal administrative assistant. ...
Office Administrative Assistant
We seek a highly organized and proactive Office Administrative Assistant to join our team. Proven experience as an administrative assistant or in a similar role. The ideal candidate will provide comprehensive administrative support to ensure the efficient operation of our office. Perform general adm...
Bilingual Spanish Administrative Assistant
We have a Bilingual Spanish Administrative Assistant need!. ...
Administrative Assistant I
We are looking for a dynamic team player who thrives in a fast-paced environment with excellent organizational, written, and oral communication skills to join the team as an Executive Assistant to the Head of Global Corporate Communications and Media Relations. Performs administrative duties such as...
Administrative Assistant
The Administrative Assistant will provide administrative support and develop workflow process and systems for a department and/or Department Director with minimal supervision and direction. Employee Health and Safety Administrative Assistant. ...
Administrative Assistant I
The Administrative Assistant I position at BCI and Dornsife Neuroscience Imaging (DNI) Center involves a broad spectrum of general office duties to support the daily operations of the BCI and DNI. Providing administrative support for the BCI and DNI Directors, Office Manager, Office Assistant and Ca...