Accounts Payable Manager

Come join one of Philadelphia's Top Places to Work 2024! Arbill Industries, a mid-size PPE Distributor located in NE Philadelphia, is seeking an Accounts Payable Manager.

The Accounts Payable Manager is a key member of the accounting team and is responsible for supervising, tracking and evaluating day-to-day activities of the Accounts Payable department.

High energy professional who is detail oriented and a strong communicator / negotiator.

Duties / Responsibilities

• Supervise Accounts Payable staff, including orientation, training, onboarding, assigning duties, as well as coaching, counseling, and evaluating employees as outlined below :
• Run imports and review to see invoices that failed. Set automation scheduled time in P21 and review automation failure report.
• Edit Suspend Records. Run EDI suppliers for processing invoices.
• Reconciliation of vendor statements.
• Work with supply chain on cost, quantity and UOM discrepancies by submitting cases in Dynamics.
• Run unvouchered report to identify 4-digit inventory return number and convert it into AP.
• Manually vouch invoices with unit cost, shipping / freight, customs, and duty charges.
• Process vouchers timely upon supplier shipment confirmation.
• Process direct billings.
• Check DataServ queues for direct ship errors, un-routable / transfer errors, invoice pending approval, PO discrepancies and new invoices.
• Prepare AP file weekly to review invoices due for payment.
• Process weekly electronic payments to AD suppliers and vendors.
• Process weekly check payments to suppliers and vendors.
• Reconcile A / P Aging to General Ledger daily.
• Establish and maintain relationships with new and existing vendors.
• Setup of new vendors.
• Dynamic Case allocation and resolution.
• Update K.PI.'s weekly and review with staff.
• Approve staff timecards & PTO.
• Perform quarterly employee reviews.
• Assist with bank and third-party audits.
• Perform other related duties as necessary or assigned.

Currently, the position is 4 days WFH and 1 day in the office.

Requirements

Skills

• Strong communication skills
• Ability to take initiative, gather data, and prepare reports
• Skilled in VLookUp and Pivot Tables is required
• Strong problem-solving skills with attention to details
• Strong math, bookkeeping and data entry skills
• Good written and verbal communication, interpersonal, and customer-service skills
• Detailed knowledge of bookkeeping principles
• Proficient in Microsoft Outlook, Word, Excel, and Dynamics

Education and Experience

• Bachelor's Degree required
• Minimum of 10 years of experience in accounting, ideally with experience in safety, distribution, or manufacturing
• Experience working in a high-volume computerized office environment with word processing, database and spreadsheet skills sufficient to prepare correspondence, reports, forms, statistical / technical / scientific materials, etc.

with speed and accuracy, including the willingness to learn and use new computer programs / applications.

Experience working in ERP systems, Epicor's Prophet 21 a plus

Arbill Industries an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.