Benefits Administrator

WHO WE ARE

At Promises Behavioral Health, our mission is to provide attainable, affordable, and accessible substance use and mental health treatment to everyone.

Our Human Resources team exists to support this mission and provide the necessary support and resources to our employees as they fulfil our purpose to provide hope, transformation, and connection for life.

POSITION DESCRIPTION

This is a part-time (30 hours per week), position that is fully benefits eligible. While local Nashville area candidates are preferred, candidates from other areas will also be considered for this remote position.

The Benefits Administrator’s overall purpose is to administer all benefit plans and assist with enrollments, bill reconciliations, and compliance for all Benefit Programs, including group health, dental, vision, short-term and long-term disability, COBRA, 401(k), voluntary benefit plans, life insurance, flexible spending plans, HSA Plans, and compliance with ACA, FMLA, and unemployment claim requirements.

RESPONSIBILITIES

• Administer employee benefits programs as well as with benefits enrollments, plan changes and benefit related claims, prepare, and conduct benefits meetings.
• Assist employees, as needed, with benefit enrollments within the ADP Workforce Now system, including life events.
• Serve as primary contact with carriers and third-party administrators, responds to benefits inquiries from employees relating to status changes, plan provisions, and other general inquiries.
• Process bi-weekly funding of HSA and both FSA accounts.
• Update weekly 401(k) changes within the payroll system.
• Review and reconcile all monthly benefit bills.
• Serve as the primary administrator to provide information to the auditors for the annual 401(k) audit.
• Process leave of absence requests, disability paperwork, FMLA, medical and personal leaves.
• Set-up benefits payment arrangements with employees prior to their Leave of Absence. Upon return from LOA, reconcile to confirm that all benefits were paid while on LOA and, if needed, work as a liaison with employee and payroll to assure that future deductions paying arrearage is established.
• Process, review, and respond to unemployment claims with appropriate documentation. Review unemployment statements.
• Reconcile bills by producing and balancing reports to ensure accuracy of billing.
• Process monthly billings and administrative fees for all group plans accurately and timely.
• Act as employer liaison with ADP for ACA compliance
• Research, explore, and recommend new benefit programs to present to the SVP of HR and Chief Administrative Officer, to ensure best plans, value, and options for employees.
• Oversee maintenance of employee benefit files, maintain group benefits database and update employee records.
• Prepare employee reports for budget, incentive programs and other benefits reporting requirements and requests.
• Serve as lead resource for input, maintenance, and quality checks of benefits in HRIS system.
• Acts as a HR liaison to payroll to accurately update employee records related to benefit administration. .
• Compile a variety of reports to get maximum utilization of the HRIS system including compliance reports and ad hoc reports.
• Enter and ensure the accuracy of all benefits information in the HRIS.

EDUCATION AND EXPERIENCE REQUIREMENTS

Bachelor's degree preferred but not required.

3-5 years’ experience administering benefits and extensive knowledge of HR functions with an emphasis on benefits required.

Experience with ADP Workforce Now platform preferred.

SPECIAL SKILLS & KNOWLEDGE

• Strong knowledge of all pertinent federal and state regulations filing and compliance requirements and other laws affecting benefit programs including ACA, ERISA, FMLA,COBRA, ADA, Section 125, workers’ compensation, Medicare and Social Security and DOL requirements.
• Sound knowledge of Microsoft Applications i.e., Excel, Word, and Power Point are strongly preferred.
• Excellent verbal and written communication, organizational, interpersonal, and group presentation skills.
• Possess strong ability in exercising good independent judgment, paying attention to details, prioritizing and handling multiple tasks and projects concurrently.
30+ days ago