Talent.com
Jobsite Administrator
Jobsite AdministratorHensel Phelps • Phoenix, AZ, US
serp_jobs.error_messages.no_longer_accepting
Jobsite Administrator

Jobsite Administrator

Hensel Phelps • Phoenix, AZ, US
job_description.job_card.1_day_ago
serp_jobs.job_preview.job_type
  • serp_jobs.job_card.full_time
job_description.job_card.job_description

Contingent Offers

Any Employment Offers are Contingent Upon Successful Completion of the Following :

  • Verification of Work Authorization and Employment Eligibility
  • Substance Abuse Screening
  • Physical Exam (if applicable)
  • Background Checks for Badging / Security Clearances (if applicable)

About Hensel Phelps

Founded in 1937, Hensel Phelps specializes in building development, construction and facility services in markets ranging from aviation to government, commercial, transportation, critical facilities, healthcare and transportation. Ranked #1 in aviation and #6 overall general contractor in 2024 by BD+C, Hensel Phelps is one of the largest employee-owned general contractors in the country. Driven to deliver EXCELLENCE in all we do and supported by our core values of Ownership, Integrity, Builder, Diversity and Community, Hensel Phelps brings our clients\' visions to life with a comprehensive approach that begins with innovative planning and extends throughout the life of the property.

Position Description

The Jobsite Administrator is responsible for a variety of administrative and clerical duties to support daily office operations for multiple departments and projects across the region. This individual is a service-oriented team member who can take initiative, work independently, and adapt quickly in a fast-paced work environment.

Position Qualifications

  • Associate degree preferred.
  • 2+ years administrative experience.
  • Comprehensive proficiency in current version of Microsoft Word, Excel, and Outlook.
  • Excellent oral and written communication skills; customer service oriented.
  • Collaborative, innovative, and quick learner.
  • Great attention to detail, organized, and ability to multitask.
  • Certification of Notary or Notary Certificate (acquired within 60 days of hire).
  • Essential Duties

  • Greet visitors / industry partners and help with check-in via visitor management system.
  • Answer the central phone line and direct incoming calls to appropriate personnel.
  • Provide administrative support to office executives, Estimating Department, Marketing Department, Operations Department, and for the operational needs of the region overall.
  • Manage and update the regional calendar with company-wide events and meetings and oversee conference room scheduling; schedule and coordinate food and beverages for meetings as needed.
  • Compose and manage routine correspondence to all levels of personnel.
  • Maintain office machines, equipment, and supplies by conducting regular inventory checks, ordering supplies, and scheduling routine service appointments.
  • Submit payroll weekly for all office personnel and process weekly invoices.
  • Check and distribute mail daily.
  • Coordinate building security access and parking for all office personnel and process badging and renewals for federal base access and maintain region-wide badging spreadsheet.
  • Schedule travel arrangements and hotel accommodations for executives and other employees (as needed) and assist with planning of special events.
  • Oversee company fleet by keeping vehicle registration, safety inspection, and insurance up to date. Track vehicle location and transfers via equipment spreadsheet.
  • Responsible for helping with the New Hire onboarding via UKG Onboarding.
  • Physical Work Classification & Demands

  • Light Work. Exerting up to 25 pounds of force occasionally, and / or up to 10 pounds of force frequently, and / or a negligible amount of force constantly to move objects.
  • The individual in this position will periodically walk, kneel, sit, crouch, reach, stoop, read / see, speak, push, pull, lift, stand, and finger / type. The frequency of each action varies by workflow and office activity.
  • Walking - The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, boxes, cabinets, etc.
  • Constantly operates a computer and other office machinery, such as a calculator, copy machine, phone, computer, and computer printer.
  • The person in this position frequently communicates with employees and external stakeholders regarding a variety of topics related to office administration.
  • Constantly computes, analyzes, and conceptualizes mathematical calculations and formulas.
  • Constantly reads written communications and views email submissions.
  • The person in this position regularly sits in a stationary position in front of a computer screen.
  • Visual acuity and ability to operate a vehicle as certified and appropriate.
  • Rarely exposed to high and low temperatures
  • Rarely exposed to noisy environments and outdoor elements such as precipitation and wind.
  • Benefits

    Hensel Phelps provides generous benefits for our full-time employees. This position is eligible for company-paid medical insurance, life insurance, accidental death & dismemberment, long-term disability, 401(K) retirement plan, and our employee assistance program (EAP). Hensel Phelps also believes in the importance of taking time to recharge. As a result, employees are eligible for paid time off beginning upon hire.

    Equal Opportunity and Affirmative Action Employer

    Hensel Phelps is an equal opportunity employer. Hensel Phelps is committed to engaging in affirmative action to increase employment opportunities for protected veterans and individuals with disabilities. Hensel Phelps shall not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity and expression, domestic partner status, pregnancy, disability, citizenship, genetic information, protected veteran status, or any other characteristic protected by federal, state, or local law.

    The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor\'s legal duty to furnish information. 41 CFR 60-1.35(c)

    Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities

    This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

    J-18808-Ljbffr

    serp_jobs.job_alerts.create_a_job

    Administrator • Phoenix, AZ, US

    Job_description.internal_linking.related_jobs
    OnBase Administrator III

    OnBase Administrator III

    VirtualVocations • Scottsdale, Arizona, United States
    serp_jobs.job_card.full_time
    A company is looking for an OnBase Administrator / Developer III.Key Responsibilities Plan, design, develop, test, implement, and modify Electronic Content Management (ECM) solutions Provide advan...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Client Administrator II

    Client Administrator II

    MedImpact • Tempe, AZ, US
    serp_jobs.job_card.full_time
    MedImpact Healthcare Systems, Inc.Why join MedImpact? Because our success is dependent on you; innovative professionals with top notch skills who thrive on opportunity, high performance, and teamwo...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
    Atlassian Site Administrator

    Atlassian Site Administrator

    VirtualVocations • Tempe, Arizona, United States
    serp_jobs.job_card.full_time
    A company is looking for an Atlassian Site Administrator (AI Focus).Key Responsibilities Administer and optimize Jira, Confluence, and related Atlassian tools for a 500+ person organization Impl...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    iBase Administrator

    iBase Administrator

    VirtualVocations • Mesa, Arizona, United States
    serp_jobs.job_card.full_time
    A company is looking for an iBase Administrator.Key Responsibilities Serve as the main point of contact for iBase across all branches Validate and enter data into the iBase and Service Portal M...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Service Operations Administrator

    Service Operations Administrator

    CarDash • Phoenix, AZ, US
    serp_jobs.job_card.full_time
    Service Operations Administrator.The Service Operations Administrator plays a critical role in supporting the daily operations of the service department. This position is responsible for managing an...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
    System & Application Administrator

    System & Application Administrator

    Maricopa Community College District • Glendale, AZ, United States
    serp_jobs.job_card.full_time +1
    System & Application Administrator.Summer Hours : Monday - Thursday, 7am-6pm.The Maricopa County Community College District is one of the largest community college systems in the nation.Home to 10 i...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
    NetSuite Administrator

    NetSuite Administrator

    VirtualVocations • Mesa, Arizona, United States
    serp_jobs.job_card.full_time
    A company is looking for a NetSuite Administrator to manage and optimize its NetSuite environment.Key Responsibilities Support configuration, customization, and optimization of NetSuite and its m...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
    Temporary Contract Administrator

    Temporary Contract Administrator

    VirtualVocations • Tempe, Arizona, United States
    serp_jobs.job_card.temporary
    A company is looking for a Remote Contract Administrator for a temporary assignment.Key Responsibilities Review and administer payor contracts to support deal closure Manage contract documentati...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_hours • serp_jobs.job_card.promoted • serp_jobs.job_card.new
    Service Operations Administrator

    Service Operations Administrator

    AutoNation • Phoenix, AZ, US
    serp_jobs.job_card.full_time
    Service Operations Administrator.The Service Operations Administrator plays a critical role in supporting the daily operations of the service department. This position is responsible for managing an...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
    Operations Administrator

    Operations Administrator

    Alliance Defending Freedom • Scottsdale, AZ, US
    serp_jobs.job_card.full_time
    Make a difference with us! At Alliance Defending Freedom, we believe God has brought you here for His purpose—to stand for truth and defend the God-given right to live and speak it.Together, ...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
    Jobsite Administrator - El Mirage Data Center

    Jobsite Administrator - El Mirage Data Center

    Hensel Phelps • Phoenix, AZ, US
    serp_jobs.job_card.full_time
    Jobsite Administrator - El Mirage Data Center.The Jobsite Administrator is responsible for a variety of administrative and clerical duties to support daily office operations for multiple department...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    System & Application Administrator Sr

    System & Application Administrator Sr

    Maricopa Community College District • Mesa, AZ, United States
    serp_jobs.job_card.full_time +1
    System & Application Administrator Sr.Summer Hours : Monday - Thursday, 7am-6pm.The Maricopa County Community College District is one of the largest community college systems in the nation.Home to 1...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
    Healthcare Administrator

    Healthcare Administrator

    TRNurses • Phoenix, Arizona, United States
    serp_jobs.job_card.full_time
    serp_jobs.filters_job_card.quick_apply
    The Transformational Recruiters Network (https : / / trnurses.Arizona, California, Delaware, Florida, Georgia, Pennsylvania, and Texas. We are looking to provide “exclusive attention” on our first Healt...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days
    Break Free of a Jobsite and Work From Home

    Break Free of a Jobsite and Work From Home

    AO Garcia Agency • Scottsdale, Arizona, United States, 85250
    serp_jobs.filters.remote
    serp_jobs.job_card.full_time
    Our company has moved to 100% virtual, work-from-home positions.This position allows you to build your career around your life, rather than being forced to build your life around your career!.We're...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30
    Kubernetes Administrator III

    Kubernetes Administrator III

    Iridium Satellite LLC • Chandler, AZ, United States
    serp_jobs.job_card.full_time
    US-AZ-Tempe | US-AZ-Tempe | US-AZ-Chandler.Iridium is an award-winning and innovative satellite communications company with bragging rights to the only network that offers voice and data connectivi...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Facilities Administrator

    Facilities Administrator

    Dexian • Phoenix, AZ, US
    serp_jobs.job_card.temporary
    Facilities Administrator Consultant.Monday to Friday, 8 AM – 4 PM.Hybrid — onsite Tuesdays & Thursdays.Occasional travel to sites outside of metro area (quarterly, may require overn...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_1_day • serp_jobs.job_card.promoted
    Principal Subcontracts Administrator

    Principal Subcontracts Administrator

    VirtualVocations • Chandler, Arizona, United States
    serp_jobs.job_card.full_time
    A company is looking for a Principal Subcontracts Administrator.Key Responsibilities Lead subcontracting activities in the engineering and construction industry Negotiate subcontracts effectivel...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
    Application Administrator

    Application Administrator

    VirtualVocations • Phoenix, Arizona, United States
    serp_jobs.job_card.full_time
    A company is looking for an Application Administrator to join their Data Team.Key Responsibilities Support, develop, and maintain database systems for the Agency Review existing functionality an...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
    Jokake Construction Services : Join Our Network

    Jokake Construction Services : Join Our Network

    Jokake Construction Services • Phoenix, AZ, US
    serp_jobs.job_card.full_time
    Jokake Construction Services : Join Our Network.Jokake is always looking for hardworking, qualified, individuals to join our network. If you are a proactive producer who excels in an environment of e...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
    IT Administrator

    IT Administrator

    City of Tolleson • Tolleson, AZ, USA
    serp_jobs.job_card.full_time
    serp_jobs.filters_job_card.quick_apply
    Job Classification Title : Information Technology Administrator.Working Title(s) : IT Administrator.The City of Tolleson is seeking a knowledgeable and detail-oriented Information Technology (IT) Adm...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days