Executive Assistant

Job Title : Executive Assistant.

Location : Atlanta, GA(30328)

Duration : 3 months contract to hire.

Top Requirements :

1. THIS ROLE WILL BE SUPPORTING TWO VP'S WITH VERY BUSY SCHEDULES, THEREFORE, BEING ABLE TO UNDERSTAND BUSINESS NEEDS AND PRIORITIZING SCHEDULES / CONFLICTS

2. ABILITY TO MULTITASK

3. KEEN ATTENTION TO DETAIL

4. PREFER SOMEONE WITH 8 YEARS OF EXPERIENCE

5. KNOWLEDGEABLE IN MICROSOFT TEAMS; PRODUCING LIVE-EVENTS VIA TEAMS

Role and responsibilities :

• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information;

initiating telecommunications.

• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Represents the executive by attending meetings in the executive's absence; speaking for the executive.
• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Maintains customer confidence and protects operations by keeping information confidential.
• Completes projects by assigning work to clerical staff; following up on results.
• Prepares reports by collecting and analyzing information.
• Secures information by completing data base backups.
• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products;

placing and expediting orders for supplies; verifying receipt of supplies.

Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions;

troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.

Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications;

establishing personal networks; participating in professional societies.

Contributes to team effort by accomplishing related results as needed.

Executive Assistant Skills and Qualifications :

Writing Skills, Reporting Skills, Supply Management, Scheduling, Microsoft Office Skills, Organization, Time Management, Presentation Skills, Equipment Maintenance, Travel Logistics, Verbal Communication