Job Description
Description
Become part of an inclusive organization with over 40,000 diverse employees, whose mission is to improve the health and well-being of the unique communities we serve.
Summary
With a solid understanding of the operations, business practices, strategies, and goals of the system this position is responsible for providing executive level support to UNC Health Care System's Executive Suite (CEO's / Dean's Office).
This position will be responsible for providing leadership to manage effective systems and protocols under the supervision of the Manager Executive Office and serves as the primary interface for the Executive Suite.
Position works directly with members of Senior Leadership of the HCS / SOM, supporting two or more Executive Council members.
They are also responsible for supervising Executive Coordinators and Sr. Executive Assistants.
Responsibilities :
Provides complex research and analysis to prepare briefing materials for the Dean's / CEO office. Manages multiple tasks with competing deadlines.
Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
Prepares and edits complex presentations, charts, and other written correspondence that best depicts content of intended message to internal and external stakeholders.
Responds to non-routine inquiries regarding system operations, policies, and procedures. Forward situations and issues to the appropriate staff members for resolution.
Performs and / or oversees a wide range of special projects or assignments that are highly sensitive or complex in nature, requiring a high level of independence and initiative in execution and implementation.
Makes high-level contacts of a sensitive nature regarding non-routine issues internally and externally requiring a high degree of discretion and diplomacy and time sensitivity.
Understands the systems goals and priorities of the executive, in order to prioritize issues according to urgency.
This position carries out managing each of the Search Committees that are responsible for the identification and recruitment of each new leader for the School of Medicine and Health Care System Senior Leadership (e.
g. Department Chairs, Center and Program Directors, and Senior Leadership for SOM / HCS).
For SOM only : This position provides oversight for five-year reviews that must be carried out for each senior leader within the School of Medicine (e.
g. Department Chairs and Center / Program Directors).
Assist the Secretary to the UNC Health Care Board of Directors with the planning and preparations for the HCS Board meetings.
May be assigned to one of the specific standing committees of the HCS Board as lead administrative staff, reporting to the Secretary of the UNC Health Care Board of Directors.
Plans, coordinates and ensures the Executive's schedule is followed and respected. Provides gatekeeper and gateway role, creating win-win situations for direct access to the Executive's time and office.
Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the President, some of which may have organizational impact.
Required to supervise Executive Coordinators and Sr. Executive Assistants. Trains staffs on tasks and ensures they are trained for their specific roles.
Coordinates job rotation and cross-training. Helps team understand performance targets and goals.
Other Information
Education Requirements :
Bachelor's in an appropriate discipline
Professional Experience Requirements :
- If Bachelor's degree : Three (3) years of experience in an administrative support role and / or projects-related role.
- If Associate's degree : Seven (7) years of experience in an administrative support role and / or projects-related role.
- If High School or GED : Eleven (11) years of experience in an administrative support role and / or projects-related role.
Job Details
Legal Employer : STATE
Entity : Shared Services
Organization Unit : UNC HCS Administration
Work Type : Full Time
Standard Hours Per Week : 40.00
Salary Range : $29.98 - $43.10 per hour (Hiring Range)
Pay offers are determined by experience and internal equity
Work Assignment Type : Onsite
Work Schedule : Day Job
Location of Job : US : NC : Chapel Hill
Exempt From Overtime : Exempt : Yes
This is a State position employed by UNC Health Care System with UNC Health benefits. If, however, you are presently an employee of another North Carolina agency and currently participate in TSERS or the ORP, you will be eligible to continue participating in those plans at UNC Health.
Qualified applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
UNC Health makes reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as applicants and employees with disabilities.
All interested applicants are invited to apply for career opportunities. Please email applicant.accommodations@unchealth.
unc.edu if you need a reasonable accommodation to search and / or to apply for a career opportunity.
Associate Dean of Students and Director, Student Support and Case Management, DukeReach
This role provides supervision and guidance to the Assistant Deans on CARE matters and will also work in partnership with other Associate Deans in the office to ensure proper case management. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked...
Senior Director of Owner and Guest Support
A company is looking for a Senior Director of Owner and Guest Support. ...
Executive Assistant to the CEO
The Executive Assistant to the CEO provides executive level administrative support to the CEO and other senior leaders of the organization. Responding to visitors or callers seeking access to the CEO or seeking organizational information, ascertain the nature of the query and direct them to the appr...
Assistant Director, Teaching and Learning
These include 1) conducting course consultations with faculty in need of support 2) coordinating development, collection, review, and approval of course syllabi 3) collecting and analyzing student data in support of student performance reviews in Teaching Committees 4) creation of educational traini...
Admissions Reader & Interviewer, The Fuqua School of Business
Fuqua Admissions Contract Readers/Interviewers participate in a team effort to evaluate and select students for the Fuqua School of Business Programs including the Accelerated MBA, Executive MBA, Masters of Management Studies (MMS), Masters of Quantitative Management (MQM), and Daytime MBA programs....
Project Office Manager (PMO Manager)
This position will work directly with systems programmers in the development, installation, modification, tailoring, tuning and maintenance of systems related software and hardware. Minimum Education and Experience Requirements Master’s and 2 – 4 years’ experience; or Bachelor’s and 3 – 5 years’ exp...
Executive Director
The Oklahoma Department of Mental Health and Substance Abuse Services is the cornerstone of the state’s mental health and substance use treatment services. This state-of-the-art facility, The Donahue, will offer an array of innovative services that Oklahomans rely on during their most vulnerable mom...
Faculty Position in Educational Innovation, Technology, and Entrepreneurship, Open Rank
The candidate may teach courses in face-to-face, online, and/or blended formats and courses will be offered through the Master of Arts in Educational Innovation, Technology, and Entrepreneurship (MEITE) program and/or other relevant programs in the School of Education. Candidates at the Clinical Ass...
Assistant Director of Campaigns and Strategy
This position will: provide data-driven leadership for key business questions, work with the OneCarolina development community to identify business needs and develop appropriate strategies to affect business outcomes, partner with the Associate Vice Chancellor for Campaigns and Strategy (AVC), the p...
Teaching Assistant Professor - Emergency Management and Code Enforcement
The UNC School of Government seeks an attorney with a commitment to public service, a desire to teach, and a passion for legal research and writing to serve as an Assistant Professor of Public Law and Government with a primary focus emergency management law. This variable track position will focus o...