Executive Assistant

The Executive Assistant will provide high-level administrative support to the Executiveand other Executive Team members.

The Executive Assistant should be highly organized, proactive, and resourceful to support our leadership team. The ideal candidate thrives in a fast-paced environment, excels at multitasking, and is passionate about contributing to the success of a growing company.

The Executive Assistant must be creative and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

This role offers the opportunity to work closely with senior leadership, drive key initiatives, and make a significant impact.

Responsibilities :

• Provide comprehensive administrative support to the Executive, including managing calendars, scheduling meetings, and organizing travel arrangements
• Act as a liaison between the Executive and internal / external stakeholders, demonstrating professionalism and discretion in all interactions
• Prepare and edit correspondence, presentations, and reports on behalf of the Executive, ensuring accuracy and attention to detail
• Manage sensitive matters with a high level of confidentiality and discretion
• Sustain a daily calendar of meetings and events; organize complex calendars and schedules, resolving any scheduling issues
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization
• Arrange travel and accommodations for executive team members
• Prepare and manage expense reports
• Draft and prepare correspondence for internal announcements, board meetings and executive communications
• Facilitate communication flow within the executive team and across departments, ensuring alignment on priorities and deadlines
• CoOrdinate leadership meetings, compile agendas, and capture meeting minutes, following up on action items as needed
• Assist in preparing and managing presentations and decks
• Be responsive to emails / texts / phone calls with contact outside normal business hours
• Use discretion, confidentiality and good judgement to handle C-Level matters
• Excellent communication and time management skills; proven ability to meet deadlines
• Represent the company in a positive light through great follow-through skills and sound judgement
• Ability to function well in a high-paced environment; performs additional duties as assigned by executives
• Take ownership of special projects and initiatives as assigned, overseeing timelines, coordinating resources, and driving execution to completion

Requirements :

• Bachelor’s degree or equivalent experience
• 5+ years of related experience supporting C-Level executives
• Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint and Word)
• Ability to communicate effectively and professionally
• Flexible hours as dictated by business needs
• Must be located near Corporate Offices in either Chicago, Houston, or Savannah

We Provide :

• Competitive base salary and annual discretionary bonus
• Structured training program
• Medical, Dental and Vision Benefits
• Company provided Life Insurance and Short-Term Disability
• K match up to 4% of your contributions
• Generous vacation program with up to 14 days paid vacation the first year
• Accrued sick time
• Closed on all major holidays

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