Sales Coordinator

Position Title : Dual Sales Coordinator

Location : Courtyard & TownePlace Suites by Marriott - Briarcliff

Reports To : Sales Manager

Position Summary

The Dual Sales Coordinator provides administrative and operational support to the Sales & Marketing department for both the Courtyard and TownePlace Suites by Marriott in Briarcliff. This position assists in maintaining client relationships, responding to inquiries, coordinating group functions, and supporting marketing initiatives. The Dual Sales Coordinator serves as a liaison between clients and hotel departments to ensure seamless communication and execution of sales-related activities.

Essential Duties & Responsibilities

• Assist Sales Manager(s) with daily administrative tasks and projects.
• Respond to guest inquiries, inbound leads, and general sales questions.
• Serve as a liaison between clients and hotel departments.
• Coordinate group functions by preparing and distributing planning details to department heads.
• Prepare and process sales documents, including proposals, contracts, and banquet event orders.
• Support Sales & Marketing efforts through filing, emailing, copying, scheduling, and other clerical tasks.
• Enter, retrieve, reconcile, and verify information in designated software systems (e.g., leads, billing, third-party data).
• Answer guest questions about hotel facilities, services, packages, promotions, restaurants, and amenities.
• Maintain positive relationships with existing clients.
• Generate and prepare sales-related reports as requested by the Director of Sales.
• Load and manage group block information and reservations; prepare group resumes.
• Assist sales leadership with integrated communication, marketing, and social media initiatives.
• Coordinate and assist with client site visits and property tours.
• Provide support for public relations and brand awareness activities.

Special Requirements

Note : The duties listed above are illustrative and not all-inclusive. Additional responsibilities may be assigned as business needs evolve. This job description does not constitute an employment agreement and is subject to change at the discretion of the employer.

Work Environment & Physical Requirements

Benefits

Requirements