Receptionist

Description

This position exists to operate a telephone system that is cloud based. Receptionists are primarily responsible for answering incoming calls for the entire company.

They are also responsible for assisting vendors and visitors throughout the day, as well as performing other administrative projects for other departments throughout the company.

The hours for this position are 8 : 30am - 5pm, 4 days per week.

Primary Duties :

1. Answer, screen and direct calls professionally, accurately and promptly.

2. Greet and direct visitors, customers, guests and deliveries.

3. Prepare visitor badges, Wifi guest passes, and safety glasses for guests.

4. Take messages off of night service and distribute.

5. Distribute faxes via email.

6. E-mail daily Out List.

7. Sort daily mail and distribute.

8. Mail checks and invoices for Finance.

9. Post outgoing mail.

10. Assist with mailings (catalogs, samples, etc.) as required. (Fed Ex / Next Day Air, etc.)

11. Occasionally work extra days to cover for each other's time off.

12. Update & distribute phone directory.

13. Update employee mailboxes.

14. All other duties as assigned

Job Specifications :

High School Diploma or GED preferred

Professionalism

Teamwork

Dependability

Clear and effective verbal and written communication skills

Ability to handle several tasks simultaneously

Good judgment

Personal development

Ability to work with a variety of personalities and cultures

Ability to complete projects in a timely manner

Equipment / Software :

8x8 Cloud Based

MicroSoft Office

Netsuite

Verkada Cloud Based

Ruckus Cloud

Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)