The AP Processing Specialist will be responsible for invoice processing, exception handling of some of the over 18,000 invoices per year, spread over 3 US entities.
They will work closely with the SSC France AP team, to resolve any AP issues. They will also be in charge of assisting with the T&E and P-Card programs for ArrMaz Products Inc, ArrMaz Trucking and Coatex.
Essential Duties and Responsibilities :
- Invoice Processing (50%)
- Processes exception handling invoices in a timely manner.
- Ensures all invoices are routed for appropriate approvals in accordance with DOA.
- Knowledgeable on invoice processing methods including P-Cards, Travel & Expense cards, Three-way match, fleet payments and direct vouching.
- Assists with month end accounting accruals and ensures invoices are accrued for appropriately.
- Ensures that business approvals occur timely, prior to invoice due date .
- Performs account reconciliations as needed.
- Company Credit Cards Administration (35%)
- Assists employees with expense reporting issues and account reconciliations.
- Loads weekly files into SAP and ensures payment to Citi is processed timely.
- Ensures all expenses align with policies and performs periodic audits.
- Works directly with HR and Citi support teams on issue resolution.
- Communications (10%)
- Works closely with other departments such as Finance, Purchasing, Master Data, and Logistics to resolve and escalate issues.
- Review, analyze, and respond to external and internal inquiries; research and correct discrepancies as needed.
- Assist Shared Service Center in France on invoice / vendor issues.
- Collaborate with the business to better understand business requirement.
- Special Projects (5%)
- Cross-trains with other members of Accounts Payable team.
- Assists with internal and external audits by providing supporting documentation.
Minimum Qualifications and Education Required :
- 2-3 years’ experience in some of the following; accounting, finance, business administration, or related field
- Two years of relevant college experience required, preferably in, finance, accounting, business administration or related field
Competencies - Knowledge Skills & Abilities :
- Keep information confidential; engender trust and respect
- Ability to work effectively and collaboratively within teams, build partnerships, manage multi-tasking and ambiguous situations
- Organizational and time management skills
- Critical thinking and process improvement skills
- Ability to prioritize and adjust to change quickly
- Inquisitive and persistent
- Proficient in Microsoft business applications including Word, Excel, Outlook, and PowerPoint.
- Effective oral, presentation and written communication skills
- Supports the Site HES policy and complies with all regulatory and internal requirements
- Participates in HES activities provided by site management and Arkema Inc.
- Supports and promotes the reporting of all health, safety, environmental, near-miss, accident or injury incidents.
Physical Demands / Working Conditions
- Requires working additional hours outside of normal workday / work week (including holiday) :
- to meet certain deadlines throughout the year
- to communicate with our SSCs in Malaysia and / or France
- to satisfy French reporting deadlines in months where we have holidays
- Hybrid schedule 3 days minimum in the office
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