Responsibilities
- Issue purchase orders to suppliers based on inventory stacking levels
- Work with sales team to identify market pricing trends and customer needs
- Work with vendors and suppliers to follow up on orders and requests
- Prepare POS materials such as flyers, sample packs, information sheets, etc.
- Prepare weekly general meeting topics and discussion points; coordinate ; weekly sample tasting events with vendors and sales associates.
- Negotiate offers, pricing, and minimum order quantities (MOQs)with vendors
- Perform data entry duty and paperwork processing as needed
- Process B / L, receipts, and invoices to assure the payment is made on time
- Coordinate with warehouse and vendors to follow up short shipment and back orders; report product discrepancies or damages to vendors in a timely manner for credits
- Check inventory when the numbers are inconsistent with the inventory numbers reported by warehouse
- Coordinate with AP to track invoices to assure the payment was made on time
- Coordinate with AR to assure vendor credits are received in a timely manner
- Set up New Vendors, stock numbers for new items in the system; maintain and update their information in a timely manner
- Attend Company events and functions outside of normal working hours
- Perform other duties as assigned
Qualifications
Physical Requirements :
- Ability to sit in an office setting for the majority of the day
- Ability to type for extended periods throughout the day
- Ability to stand, walk, reach, bend, kneel, and lift up to 20 pounds occasionally
- Working Conditions :
o Noise Level : Normal to loud while in the office
Other Requirements
- Business level English Required Read / write / speak / listen
- Basic level Japanese preferred- Read / write / speak / listen
- Maintain a positive attitude
- Ability to work independently and as a team
- Ability to adapt to frequent changes in assignments and workload
- High School Diploma required. Bachelor’s Degree in business preferred
- 1+ years of relevant experience preferred
Knowledge and Skills :
- Basic mathematical knowledge markups, discounts, combining / converting measurements, counting inventory, etc.
- Problem solving skills
- Advanced Microsoft Office proficiency
- Communication and interpersonal skills
- Exceptional organization and time management skills
- Knowledge of Japanese foods and sakes preferred
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