Administrative Assistant, Office of the Vice President for Academic Affairs - Seattle Pacific U[...]

Seattle Pacific University Job Posting : Administrative Assistant, Office of the Vice President for Academic Affairs

Administrative Assistant, Office of the Vice President for Academic Affairs

Category : Staff

Department : Academic Affairs

Locations : Seattle, WA

Posted : Jul 18, 2024

Closes : Open Until Filled

Type : Full-time Non-Exempt

Ref. No. : VPAAXX

Position ID : 178936

About Seattle Pacific University :

Read on to fully understand what this job requires in terms of skills and experience If you are a good match, make an application.

Founded in 1891, Seattle Pacific University has a long and distinguished history in Christian higher education. Located just minutes from downtown Seattle, SPU seeks to be a premier Christian University fully committed to engaging the culture and changing the world by graduating people of competence and character, becoming people of wisdom, and modeling grace-filled community.

Seattle Pacific University seeks applicants committed to its Christian mission.

Diversity Statement :

As part of our mission of cultural engagement, SPU is committed to building an excellent and diverse staff and faculty. Diversity is an ethos that is inseparable from our Christian faith.

At SPU, we recognize diversity as a basic feature of God's creation and a core theme of the gospel. We strive to become a workplace of choice and to recruit, develop, and retain faculty and staff who can embrace, value, and engage differences with humility and care.

Job Description :

General Summary : Seattle Pacific University is seeking an organized and detail-oriented Administrative Assistant to support the Office of the Vice President for Academic Affairs.

The Administrative Assistant will provide a range of administrative and clerical duties to ensure efficient operation of the office.

The ideal candidate will be a proactive professional who demonstrates strong interpersonal skills and a commitment to the University's Christian mission.

Job duties include :

Serve as the front-line presence for the CAO office, welcoming visitors and callers, providing appropriate information, and managing front desk coverage from 8 : 00 a.

m. to 5 : 00 p.m. daily.

• Provide administrative support to the Provost and the Executive Assistant to the Provost, including correspondence, mailings, filing, scheduling appointments, and managing confidential calendars.
• Coordinate and host for the Office of the Provost, including ordering, stocking, and preparing awards, certificates, and supplies.
• Manage responsibilities for emeriti faculty, including newsletters and directories.
• Update the Provost and event webpages, and maintain the faculty events calendar in EMS, scheduling meeting spaces as needed.
• Maintain office supplies and refreshments for meetings in the Executive Suite.
• Supervise the work of the CAO student employee.
• Assist with event planning for academic events, lectures, retreats, and other special events, requiring periodic extra hours.
• Perform word processing, data entry, minute-taking for meetings, and processing financial documents, including monthly purchasing card statements and budget tracking.
• Assist in maintaining faculty records, advertising open faculty positions, and performing specific projects as assigned by the CAO and / or Executive Assistant.

Requirements :

Minimum one year of experience in an administrative position (experience in higher education preferred).

• Strong interpersonal skills and ability to work in a team setting.
• Strong attention to detail with excellent written and verbal communication skills.
• Strong organization and project coordination skills with an ability to effectively manage multiple priorities.
• Willingness to work flexible hours during peak periods and special events.
• Professional demeanor and ability to maintain office decorum.
• Proficiency with Microsoft Office (Word, Excel, Outlook, etc.).
• Active and maturing Christian faith, knowledge of and commitment to actively support the Christian mission of the University and accept the lifestyle standards of the Christian community.

Additional Information :

Position will remain open until filled.

Rate of pay : Commensurate to experience, starting at $22.00 per hour.

This is a full-time position with excellent benefits. SPU pays the employee premium for medical, dental, and vision insurance.

SPU makes generous contributions to an employee HSA account and a 7% contribution to a retirement account, for eligible employees, with immediate vesting in the plan.

Tuition discount program (50% - 90%) available for the employee and qualified immediate family members.

Application Instructions :

Please submit a cover letter and resume along with the online application.

J-18808-Ljbffr