OFFICE ASSISTANT
Naperville IL (Onsite)
We are seeking a motivated Office Assistant to join our team in Naperville, IL. In this role, you will provide essential support to our Leadership Team and ensure efficient operations.
Reporting to the Human Resource Manager, your responsibilities will include data analysis, meeting and event coordination, and presentation preparation.
This is a full-time position, requiring you to work in our vibrant and engaging office environment.
Key Responsibilities :
- Manage and maintain confidential organizational reports and records, ensuring timely follow-up on pending matters and maintaining confidentiality.
- Provide comprehensive administrative support to the CEO, including scheduling tours, travel arrangements, meetings, and trainings.
- Maintain metric worksheets and generate monthly reports as required.
- Process CEO expenses using Concur expense management system.
- Create compelling PowerPoint presentations and coordinate meeting bookings as needed.
- Assist the Contracts Administration team with tasks such as NDA preparation and agreement drafting.
- Act as a backup for the front desk when needed.
- Plan and support company events, such as holiday gatherings, golf outings, and Camp Jorn.
- Manage internal and external correspondence with a high level of autonomy.
- Take on additional responsibilities as assigned to contribute to the success of the team.
Required Qualifications :
- At least 6 years of experience in an office environment.
- Demonstrated strong organizational skills with the ability to multitask effectively.
- Highly flexible and proactive, capable of handling urgent, confidential, and complex tasks with changing priorities.
- Proficiency in Outlook, Word, Excel, and PowerPoint.
- Excellent written and verbal communication skills, along with strong interpersonal skills.
- Ability to maintain a high level of confidentiality, reliability, discretion, quality, and professionalism.
- Effective at interacting with individuals at all organizational levels and external contacts, including customers.
Bring your enthusiasm and dedication to our team and help us continue to thrive and grow!
continue to thrive and grow!
Graduate Assistant-Lewis Central Navigator, LRC Lobby, Dean of Students Office
Graduate Assistant-Lewis Central Navigator, LRC Lobby, Dean of Students Office. Reporting to the Dean of Students and based in the Dean of Students office, the Lewis Central Navigator, a Graduate Assistant, will serve at the Lewis Central Information Desk in the lobby Learning Resource Center (. Pro...
Office Assistant
Maintain all aspects of the Office clerical duties including inventory, sales, financial, and operations records. Make bank deposits, trips to the tax/title office and other business errands for the dealership. Control transfer of information related to Purchase Orders with Corporate Office. ...
Health Office Assistant - Middle School (2024-2025 School Year)
Log students’ visits to Health Office and reason for visit. Provide general clerical assistance to the health office: word processing, report generation, maintain schedule, copying, filing, distribute mail, faxing, or data entry. Monitor health office medical supplies and restock as needed. Provide ...
Human Resources/Office Assistant
JOB DESCRIPTION Part of a nation wide family of Continuing Care Retirement Communities: is seeking a Human Resources Assistant. Maintain employee incident and safety reports in cooperation with department heads, as required by the Occupational Safety and Health Act (OSHA), other workers’ compensatio...
Dental Front Office - Business Assistant
Manage front office duties, including answering phones, checking office mail and email, communicating with patients and insurance companies. Business Assistant to join our team. Heartland Dental believes that to provide exceptional lifetime care for patients, we must hire and grow team members who w...
NEEDED OFFICE ASSISTANT (leading to MGR Position)
This is a working management assistant position with the ratio of production to supervision activities based on business growth and operational tempo. If you have prior experience working in an operations assistant with a residential focused garage door company and seek a part-time/full-time positio...
Administrative Assistant
This is a full-time onsite role as an Administrative Assistant at Law Office of Timothy J. As an Administrative Assistant, you will be responsible for supporting daily office operations, managing correspondence, maintaining files and records, scheduling appointments, and providing administrative sup...
Graduate Assistant, Office of Sponsored Programs
Summary The Graduate Assistant (GA) will work with the Director of the Office of Sponsored Programs (OSP) in the Office of the Provost. ...
Office Assistant
Assist in general office tasks, such as filing, data entry, and other administrative duties as needed. ...
Graduate Assistant—Lewis Central Navigator, LRC Lobby, Dean of Students Office
Summary Reporting to the Dean of Students and based in the Dean of Students office, the Lewis Central Navigator, a Graduate Assistant, will serve at the Lewis Central Information Desk in the lobby Learning Resource Center (LRC). Provides hands-on assistance and guidance to students for matters relat...