Program Director

Job Description

Job Description

Action Centered Tutoring Service (ACTS), a non-profit organization, is seeking an Executive Director. ACTS is a faith-based 501(c)3 nonprofit corporation that provides free after school mentoring and tutoring for children in grades 1-5 in Springfield, MA.

There are currently 5 tutoring sites, each staffed with a Site Director and volunteer tutors. The Executive Director oversees the implementation of the tutoring activities at these sites.

Additionally, the Executive Director reports to the Board of Directors and is responsible for the organization's achievement of its mission and financial objectives.

Essential Job Functions :

Staff Supervision and Training

Recruit, interview, and hire new staff : Administrative Assistant, Site Directors, Tutors

Supervise and delegate tasks to Administrative Assistant

Provide supervision, evaluation, and support to staff

Conduct staff meetings on a regular basis

Visit 5 tutoring sites on a regular basis (weekly / bi-weekly)

Attend meetings of the Tutor Development Committee to plan trainings. Attend all tutor trainings and assist with training and evaluation when needed.

Recruitment

Students : Establish contacts at Springfield schools and churches to recruit children for program. Provide informational materials and follow up with school staff as needed

Tutors : Public speaking at churches and other community events. Follow-up with all interested candidates. Maintain a file of applications and CORI reports for all tutors.

Board of Directors Involvement

Attend monthly Board meetings. Provide written update of activities and tasks performed

Provide important and breaking information through emails during the month preceding the Board meeting

Maintain effective working relationship with the Board of Directors, especially President and Treasurer

Identify qualified Board candidates and recommend to Board for consideration

Assist in orientation of new Board members

Fundraising

Participate in Fundraising Committee meetings. Assist in preparing grants and required reports for funding agencies

Assist with Giant Mum Sale annually, including promotion, delivering flowers, depositing checks

Assist with annual Christmas Appeal

Assist with online fundraising campaign

Community Outreach

Identify and reach out to potential partners, supporters, other mentoring programs

Maintain relationships with community partners

Prepare monthly electronic newsletters, printed newsletters, website and Facebook pages

Administrative / Financial

Monitor expenditures and budget, maintaining fiscal solvency and integrity. Duties will include but not be limited to : depositing checks, preparing bi-weekly payroll and approving expenditures by staff

Work closely with the Board Treasurer to assist in developing annual budget, bi-annual audits and insurance policy renewals

Meet on a minimum of once a month with Board Treasurer to monitor expenditures and income

Update Personnel Policies Manual and Tutor Guidebook as required

Position Requirements :

Education

Bachelors Degree or equivalent

Knowledge, Ability and Skill

Strong leadership and visionary abilities in order to maintain and develop ACTS' programs, organizational plans, and financial goals in conjunction with the Board of Directors and staff

Ability to work with and supervise staff in a consensual, team-oriented manner

Ability to work independently and be self-motivated

Organizational, program development, and fund-raising skills

Knowledge of social media platforms such as Facebook, Instagram, Twitter

Excellent interpersonal skills

Attention to detail and follow-through

Accomplished and concise writing skills

Knowledge of Springfield area and its school system

Salary Information :

The position is .75 FTEs (30 hours per week). Salary Range : $38,000-$45,000

Paid time off, no other benefits offered

Resume and cover letter should be sent to [email protected]