Hotel Front Desk Agent/PT Night Auditor

Job Description

Job Description

Wage and Benefits :

Starting : $16.75 per hour

• Medical Insurance
• Vision Insurance
• Dental Insurance
• 401(K) Match
• Paid Time Off

JOB SUMMARY : Assists guest check-ins, processes reservations, and coordinates guests’ services through various departments.

Audits accounts for accuracy, executes account transfers, and prepares reports of daily accounting transactions.

Schedule includes two shifts of 11pm-7am, night audit, plus three shifts that would be 3pm to 11pm

ESSENTIAL FUNCTIONS :

• Audits accounts to ensure proper balances, including such accounts as tray and city ledger, reservation deposits, credit card accounts, and room charges.
• Verify that all EOD work has been performed by other departments.
• Provides courteous guest service by responding promptly and efficiently to inquiries, requests

and complaints, and by accurately processing guest mail and messages.

• Coordinates the delivery of guest services by other hotel departments and outside businesses
• Processes all incoming and outgoing reservation and cancellation requests in a timely manner by mail, telephone, in person and via the applicable franchise system.
• Check-in and Check-out departing guests in the most efficient manner possible, following all established procedures and policies.
• Maximizes room revenue and occupancy levels through suggestive selling.
• Applies knowledge of marketing programs applicable to the hotel, local area and all hotel functions and outlets, and properly presents the programs to guests.
• Handles departmental accounting of monies, receipts, guest accounts and other forms of credit. Operates the department's cash register.
• Maintains information and communication sources such as room rack, telephone information rack, log book and applicable franchise directories.
• Operates PBX (switchboard) equipment to handle incoming calls, outgoing calls, wake up calls and the paging of guests.
• Operates the applicable franchise terminal and performs designated training and maintenance tasks.
• Monitors in-house computer accuracy to ensure maximum occupancy.
• Examines the day's reservations for correct date, type of room reserved, and any special requests.
• Complies with the hotel's security and emergency procedures as well as operational policies and procedures.
• Complies with all corporate office and applicable franchise policies and procedures.
• Maintains order and cleanliness of the front desk area.
• Provides assistance to other employees to contribute to the smooth operation of the department and hotel.
• Complete all items on checklist prior to completing shift close out.
• Participates in MOD schedule with Front Desk Manager or General Manager are off property.
• Performs other related unrelated tasks as assigned by management.

JOB SPECIFICATIONS :

• Environmental Conditions
• 95% Inside : Protection from weather conditions but not necessarily from temperature changes.
• 5% Outside : No protection from weather conditions during property walks and inspections.
• Essential Skills
• Requires familiarity with applicable franchise front desk standards and procedures or ability (gained through 2+ years previous experience related employment or front desk experience) to quickly become familiar with applicable franchise standards and procedures.
• Must possess knowledge of hotel interdepartmental relationships as well as all operations pertaining to front desk : Reservations, Guest Registration, Concierges Services, Telephone Services, and Guest Accounting.
• Must have ability to handle / resolve guest complaints and / or knowledge / understanding of when and how to direct the guest to receive assistance.
• Must have ability to professionally represent the hotel, deal positively with the public, and possess pleasant telephone manner.
• Requires knowledge of auditing, bookkeeping, and accounting procedures to include report preparation.
• Requires ability to operate all Front Office equipment.
• Lift and carry 30 to 50 pounds.
• Ability to stand for long periods of time.
• Educational / Vocational Preparation
• High school graduate or equivalent.
• Previous hotel front office experience preferred; however, ability gained through 2+ years related employment (sales, resort, marketing) or on-the-job training may substitute for actual front office experience.

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