Office Coordinator II (FT- 1 fte)

Looking for someone who enjoys working with people and wants to work full-time Monday through Friday. Is dedicated to there job and takes there job seriously.

It's a fun job! But you also will be working in the back office one day a week working with the Business Operations Supervisor learning how to do billing and process deposits for Hillcrest in the hospital Lawson system.

You should be fairly good with numbers and be able to pay attention to detail. The rest of the week you will help the residents with simple tasks of filling out shuttle requests, work orders.

Answer phones, direct guests, answer emergencies, respond to fire alarms, make flyers etc. Overall, you are the one the residents come to for answers to just about everything.

We encourage you to build relationships with the residents and become part of our Hillcrest Family. Read the essential job functions below.

But there is so much more to the position not mentioned.

Position Summary :

The Office Coordinator II facilitates the efficient operation of the assigned department(s) by performing a variety of clerical and administrative tasks.

Provides administrative support in a variety of functions to an individual, team, department, or other group in the organization.

Collects, reviews and analyzes data, and prepares reports, charts, budgets and other presentation materials. Responds to or routes routine inquiries from external or internal sources with standard correspondence or other messaging.

May schedule and coordinate appointments, meeting, travel, and other activities.

Minimum Qualifications :

• High School Diploma or Equivalent
• 1 year of administrative experience

Essential Job Functions :

• Performs clerical duties including typing, filing, and completion of simple forms.
• Operates office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment.
• May serve as the receptionist for the office, greeting patients, visitors, or staff.
• Answers phones, directs calls to appropriate individuals, and prepares messages.
• Copies, sorts, and files records related to office activities, business transactions, and other matters.
• Prepares letters, memos, forms, and reports according to written or verbal instructions.
• May sort incoming mail and delivers to appropriate department or individual; processes outgoing mail.
• Maintains databases or filing systems either manually or electronically.
• Manages calendars and schedules appointments.
• May take on leadership role on team to direct office activities and functions to maintain efficiency and compliance with company policies.
• Performs other related duties as assigned.

Knowledge, Skills and Abilities

• Demonstrates sound judgement, patience, and maintains a professional demeanor at all times.
• Ability to work in a busy and stressful environment.
• Strong interpersonal, verbal and written communication skills.
• Ability to work varied shifts.
• Computer applications, MS Office, EMR, internet applications and standard office equipment.
• Detail oriented, organizational skills and the ability to prioritize.
• Strong emotional intelligence, interpersonal and teamwork skills.

77361001 Hillcrest Administration