Office Assistant

Job Description

Job Description

This Fortune 500 company is seeking a Facilities Coordinator / Receptionist in the Denver, CO area. As a Facilities Coordinator / Receptionist you will be responsible for the oversight of two offices located in Denver and Boulder.

Facility Coordinator(s) will be required to travel from both sites on a weekly basis, performing multiple tasks in the facility and reception spaces.

Job description as follows :

Primary Job Duties and Responsibilities :

• Individual to work Monday & Friday in Boulder
• Individual to work Tuesday, Wednesday, & Thursday in Denver
• Individual should be able to fill in for any team member (in Boulder) on vacation or that call in sick
• Individual should have knowledge of facilities services (2+ years’ experience) and working with mechanical and service vendors
• Individual will work with Company financial systems for work tasks and invoicing
• Individual will perform all duties as assigned in a supporting role for Boulder and Denver sites
• Ensure that both internal and external clientele, vendors and other service providers receive a high level of service
• Responsible for meet and greet, receiving incoming mail and ensuring that outgoing mail gets out in a timely basis
• Responsible for ensuring the fulfillment of building maintenance, procurement of supplies and upkeep of operational trackers
• Work closely with the Facilities Supervisor to ensure that all Purchase Orders are consistently maintained on an ongoing basis

Daily Duties and Responsibilities :

• Perform daily duties as per job requirements and as assigned be Facilities Supervisor.
• Daily inspection of facilities to ensure that the building is kept at a high level of maintenance.
• Ensure that all maintenance and custodial issues in conjunction with life safety issues are addressed in an efficient, effective, and timely manner.
• Ensure that UPS maintenance is completed on a quarterly basis.
• Ensure that all spaces are kept at a high level of cleanliness that will consistently impact the employees, vendors, and visitors experience.
• Conduct daily site walkthrough to validate that work orders were completed, while generating new work orders as requested or deemed necessary.
• Respond to all email requests for building maintenance and general correspondence in a consistent and timely manner.
• Provide support for conference room maintenance, usage, and scheduling.
• Conduct inspections daily and record temperature readings and if necessary and report it up for corrective measures.
• Ensure that receptionist area is kept at a high level of maintenance in conjunction with ensuring that supplies and equipment are maintained at adequate levels.
• Ensure that all vendors and visitors receive the appropriate badges via the system and clearance to enter all spaces within the site.
• Report all inconsistencies to the Lead Facilities Coordinator for corrective measures.
• Order all breakroom supplies on a timely basis, while keeping stocking and keeping inventory of said supplies.
• Maintain a sufficient inventory of office supplies to ensure the smooth operation and management of service delivery.
• Receive all incoming USPS mail, FedEx and UPS packages in conjunction with the distribution of outgoing mail, while maintaining a current log of all activity.
• Responsible for intake of work orders.
• Perform other duties as required to support the operational effectiveness and efficiencies.
• Ensure that the reception area is always kept at a high level of cleanliness and organization.
7 days ago