Job Description
Job Description
TITLE : Program Assistant / Data Specialist
FT / PT : Full time 35 + hours per week, may include some evenings and weekends)
CLASSIFICATION : Non-Exempt
PAY GROUP : Level 13
REPORTS TO : Program Director
SUPERVISES : N / A
FUNCTION : The Program Assistant-I performs varied clerical duties. The Program Assistant-I is responsible for file maintenance / record storage, and general office management.
The Program Assistant-I is responsible for the all statistical data collection, management and report compilation. The Program Assistant-I may provide direct support to clients.
ESSENTIAL DUITES & RESPONSIBILITIES :
- Answers all incoming calls in a professional manner, transferring call to the appropriate department.
- Takes detailed, accurate messages, and insures that the appropriate recipient receives them.
- Answers routine requests for information on behalf of the program.
- Performs basic clerical functions as requested; word processing, data entry, typing, filing, photocopying, and fax transmittals, store and update cumulative reports for program.
- Collect and in put statistical data in to the computer.
- Assists Program Director in securing necessary documentation for client files.
- Maintain output of information on monthly reports as well as the monthly recaps.
- Assist in the compilation of required or requested reports.
- Assists the Program Director in maintaining an adequate inventory of office supplies.
- Is responsible for the weekly upkeep of office equipment.
- Assist with direct service to clients as needed.
- Assist with special events as required.
- Pick up and deliver mail to / from Administration office as well as distribute mail within the program.
- Provide orientation on the use of office equipment and distribute supplies to staff members
- Compile data regularly to create reports they provide to upper management to aid in decision-making.
- Data specialists oversee the entire conversion process well information transfers from paper to an electronic data system.
- Other duties as assigned.
MARGINAL DUTIES & REPOSNSIBILITES :
- Assist in the upkeep (cleaning) of office space / building.
- May be responsible for petty cash.
QUALIFICATIONS :
Education& Experience :
- High School Diploma or GED
- Certificate from an accredited School of Business or Program.
- Minimally one (1) year of applicable experience.
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