Financial Services Manager

Job Description : Manager III

Manager III

Under the general supervision of the Regional Director for Regional Administrative Services, responsible for overall regional management of Financial Services.

This includes compiling, analyzing, and summarizing of budget and staffing level information to advise appropriate staff on budget issues.

Develops regional operating budgets, regional service plans, and performs budget loads. Provides ongoing budget management to ensure that resources are maintained within approved levels and that regional budget is in compliance with agency budget operating instructions and staff ceilings.

Develops and loads fiscal year spending goals and projections for the region, including salary, travel and overhead for Regional Administrative Services and for the regional cost pool.

Maintains accounting systems and performs budget liaison functions to advise regional managers of budget status. Responsible for managing regional fiscal functions such as accounts payable and receivable and for coordinating payments process with vendors, purchasing and central office.

Manages the pre-requisition process using HHSAS Financials and the online supply ordering system. Prepares and publishes monthly ad-hoc budget and statistical reports.

Monitors and approves all expenditures, resolves discrepancies, and processes budget adjustments when necessary. Supervise regional financial staff. Essential Job Functions :

Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.

Provides ongoing budget management to ensure financial resources are allocated in the most efficient manner to best support services.

Ensures expenditures are maintained within approved levels. Develops and loads monthly budget projections, according with established guidelines.

Initiates budget adjustments when there is a need to revise allocations. (25%)

Develops and manages regional cost pool and develops, negotiates, and monitors cost pool and service level agreements with other agencies.

Monitors capital budget against appropriation authority when approval is received. Develops, prepares and loads annual operating budgets including staffing levels, salaries, and overhead in accordance with funding allocations. (20%)

Manages accounts payable and receivable to ensure that payments and receipts are processed timely and accurately. Review and approve purchase vouchers follows agency accounting and payment policies and procedures. (20%)

Develops and produces monthly and ad-hoc budget and statistical reports illustrating FTE levels, salary, travel, overhead and regional cost pool, for actual expenses and for projected trends. (10%)

Manages the regional process of ordering supplies, goods and services. Reviews and approves pre-requisition forms to ensure that forms have appropriate account numbers and Dept.

ID, Ensure that funds are available and that items being ordered meet established agency guidelines. Ensure that all requisitions submitted by the region are processed by PCS (Procurement and Contract Services).

Reviews and approves orders placed using the online supply ordering system to ensure that funds are available for each office, that the items being ordered are being charged to the appropriate Dept.

ID, and that the cost pool items ordered are included in the approved Regional Cost Pool Core List. (10%)

Manage and develop regional financial services staff. (10%)

Performs budget liaison functions. Interprets / clarifies financial and budget policies and procedures to regional staff. (5%)

Knowledge Skills Abilities :

Knowledge of accounting, budgetary, and management concepts, principles, practices, and procedures.

Knowledge of state accounting and budgetary procedures.

Knowledge of automated accounting systems such as : HHSAS Financials, USAS, CAPPS, PEBLES, Data Warehouse and Neubus.

Skill in the use of standard agency computer hardware and software such as Microsoft Office Suite.

Skills in gathering, analyzing, presenting statistical data and producing statistical reports.

Skills in analyzing financial data and making budget projections.

Ability to establish goals and objectives.

Ability to monitor and report on performance measurement.

Ability to analyze management and financial problems and develop and present alternative solutions.

Ability to develop and evaluate administrative and financial policies and procedures.

Ability to coordinate the gathering and analysis of data.

Ability to communicate effectively orally and in writing.

Ability to plan, assign and supervise the work of others.

Ability to exercise sound judgment and make decisions in accordance with the established policies and procedures.

Ability to establish and maintain effective working relationships with customers, peers, management, and external contacts.

Ability to travel locally and across the state which may include overnight stays.

Ability to work outside normal business hours as required.