Assistant Director, Finance

Job Posting Title :

Assistant Director, Finance

Hiring Department :

University Development Office

Position Open To : All Applicants

All Applicants

Weekly Scheduled Hours :

FLSA Status : Exempt

Exempt

Earliest Start Date :

Oct 21, 2024

Position Duration : Expected to Continue

Expected to Continue

Location : AUSTIN, TX

AUSTIN, TX

Job Details : General Notes

General Notes

About The University of Texas at Austin

What starts here changes the world.

The University of Texas at Austin, founded in 1883, ranks among the 40 best universities in the world with top national programs across 19 colleges and schools.

By creating educational opportunities for all and leading cutting-edge research at scale, the University fosters positive social change, technological advancement, and economic progress showing the world that change really does start here.

Following our 10-year strategic plan, UT will become the world's highest-impact public research university, unleashing knowledge, opportunity and innovation from the heart of Texas.

Learn more about UT's mission and values , leadership and Change Starts Here strategic plan .

Why Join Texas Development?

The University of Texas at Austin is on the front lines of the future : sparking the imagination, driving discovery and transforming lives.

And it's only possible because generous supporters believe in the power and promise of our state's flagship university to change the world.

Together, through one of the largest fundraising efforts in our state's history, we will support our people, amplify the unmatched potential of our place, and lead innovation through world-changing pursuits.

With nearly $5 billion raised over the past six years, Texas Development is quickly becoming one of the best fundraising programs in higher education.

Texas Development is a dynamic community of more than 450 fundraising professionals across the Forty Acres. We strive to reach the highest levels of achievement and success in all that we do by creating meaningful and powerful experiences for our donors.

Join us and change the world .

Benefits

The University provides a competitive benefits package that includes insurance and retirement benefits in addition to other programs and services.

Texas Development supports growth by offering professional development opportunities that help every team member accomplish their goals, enrich their skillset and deepen their engagement with UT.

Purpose

Under the direction of the Chief Business Officer (CBO), the Assistant DirectorofFinance will support the University Events and Experience (UEE) team and be part of the UDO Finance Team.

The Assistant Director of Finance will oversee the UEE financial activities and reportingandcoordinate business processes and logistics.

Will prepare budget projections and funds recovery requests to ensure business continuity in compliance with university policies and procedures.

Reviews and evaluates unit activities and support systems to implement changes to improve and maintain the effectiveness of unit operations.

Works with university departments to develop systems for capturing information necessary to prepare financial feasibility studies and specialized reports summarizing financing activities.

Responsibilities

Assists the CBO and other members of the Finance team with financial reporting, budget administration, account reconciliations, contract administration, and procurement credit card management for UEE

Manage the finance staff members who assist in completing the business tasks for UEE activities, ensuring the highest levels of customer service are provided to all stakeholders

Collaborate with UEE, UDO, and other stakeholders to facilitate procurement, payment, travel, vendor, and contract management.

Meet short deadlines and turnaround timesand prioritize the completion of financial transactions

Works with Finance team members to manage UEE revenue and expense budgets, ensure adequate operational funding, and identify potential problems with cash flows.

Develop and coordinate routine and ad hoc financial analysis, including expenditure, financial modeling, and metrics

Identify strategic solutions, purchase alternatives, and participate in annual budget preparation exercises in collaboration with the CBO and members of the UEE team

Review of procurement details, codes, support documentation, and close out of UEE expenditures activities

Establish best practices, standard operating procedures (SOPs), and process maps that align with institutional policies and ensure appropriate stewardship of funds.

Work in collaboration with finance team members to abridge efficient and transparent processes, reports, and financial information across all areas of UDO

Communicate key data in a user-friendly and concise manner to individuals with varying levels of financial acumen, including presentations to program staff, senior management, and cross-functional team members

Other duties as assigned.

Required Qualifications

Bachelor's degree in finance, accounting, business administration, or a related field.

Minimum five years of experience in a related field, such as finance, program management, operations, or higher education administration.

A self-starter requiring little supervision with strong interpersonal and communication skills and problem-solving skills.

Proficiency with spreadsheet and word processing applications (Microsoft Suite Applications and Smartsheet preferred).

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Demonstrated experience with the University of Texas financial systems and accounting procedures. Knowledgeable of the university's procurement, payment, and audit processes.

Proficiency with the university's DEFINE, Workday and Request Form System.

Salary Range

$85,000+ depending on qualifications

Required Materials

Resume / CV

3 work references with their contact information; at least one reference should be from a supervisor

Letter of interest

Important for applicants who are NOT current university employees or contingent workers : You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications.

Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section;

you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded.

Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers : As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs.

If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply.

This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume.

In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.

that were noted above.

Employment Eligibility :

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers.

Staff who are promotion / transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility :

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks :

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer :

The University of Texas at Austin, as an equal opportunity / affirmative action employer ,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action.

The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency :

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification :

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.

Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify :

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197.

For more information about E-Verify, please see the following :

• E-Verify Poster (English) PDF
• E-Verify Poster (Spanish) PDF
• Right To Work Poster (English) PDF
• Right To Work Poster (Spanish) PDF

Compliance :

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act).

If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting.

Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report.

You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.

206, Austin, Texas 78701.