Responsible for daily processing of electronic vendor EDI and upload invoice files in a multi-brand, muti-system, high volume environment while adhering to all company financial controls and policies to ensure the company is paying for goods and services at the right price and on time.
The AP Specialist must exercise discretion and sound judgement while executing essential functions and be able to execute assignments with minimal direction.
Will assist across AP invoicing team to ensure timely processing.
RESPONSIBILITIES
- Receives or retrieves, logs, manipulates, and loads multiple types of large incoming electronic invoice files from vendors for processing and payment in accordance with policies and procedures to ensure accurate entry into the financial systems.
- Reconciles incoming file control totals to processed file control totals to identify discrepancies.
- Prepares monthly reconciliations Identifies, analyzes and resolves file load errors applying AP knowledge and best practice, critical thinking and sound judgement.
- Receives, researches and resolves a variety of internal and external inquiries concerning past due invoices, requests for 'how to' help, process clarification, etc.
in an accurate, clear and complete manner.
- Reconciles vendor statements.
- Assists in compiling information and preparing reports.
- Partners with Finance to prepare month-end accruals to ensure proper accounting.
- Participates in process and system UAT.
- Ensures AP controls are adhered to.
- Participates in SOX testing with internal audit team.
- Documents processes and procedures; assists Supervisor with monthly testing.
- Works independently and as part of a team.
- Performs other duties as required to support the Accounts Payable Department.
EDUCATION QUALIFICATIONS
4 Year Degree required
EXPERIENCE QUALIFICATION
- 5 years of experience in a high volume, paperless Accounts Payable invoice processing role (PO and Non-PO invoices). Minimum of one year working with EDI or large electronic invoice files preferred.
- Working knowledge of full-cycle end-to-end AP operations from vendor setup through invoice processing and payment process.
- Strong experience processing invoices in a large ERP platform; Oracle Cloud (preferred), SAP, JD Edwards or similar
REQUIRED KNOWLEDGE, SKILLS or ABILITIES :
- Fully proficient in MS Outlook and Teams.
- Excel skills at an intermediate level or higher. Pivot tables, V-lookups, Macros, and the ability to manipulate large amounts of data quickly and accurately.
- High attention to detail and performance accuracy.
- Ability to work in a fast paced, deadline driven environment with a high level of multi-tasking required.
- Fully proficient written and verbal communication skills including effective interpersonal and collaboration skills.
- Ability to interpret and analyze data and make recommendations based on findings.
- Plans and completes work effectively and efficiently, meets assigned deadlines, and makes sound decisions.
- Ability to shift priorities quickly when needed
Inspire Brands is a multi-brand restaurant company whose portfolio includes nearly 32,000 Arby's, Baskin-Robbins, Buffalo Wild Wings, Dunkin', Jimmy John's and SONIC Drive-In restaurants worldwide.
We're made up of some of the world's most iconic restaurant brands, but we're much more than just a restaurant company. We're a team of hundreds of thousands who individually and collectively are changing the way people eat, drink and gather around the table.
We know that food is much more than a staple-it's an experience. At Inspire, that's our purpose : to ignite and nourish flavorful experiences.
Accounts Receivable Specialist - Denials
A company is looking for an Accounts Receivable Specialist. ...
Accounts Receivable Specialist - Legal Firm
Accounts Receivable Specialist. Prepare, post, verify, and record customer payments and transactions related to accounts receivable. Reconcile and prepare daily deposits to firm Operating and IOLTA accounts. ...
RCM Specialist Accounts Receivable
A company is looking for an RCM Specialist, Accounts Receivable to perform data entry and bookkeeping tasks in the Revenue Cycle Management Department. ...
Accounts Payable Specialist
The Accounts Payable Specialist is committed to providing the highest quality of service to the communities, customers, and employees we serve by ensuring the accuracy of accounts payable reports, maintaining accurate back-up documents, and guaranteeing that all unpaid invoices are processed. At a m...
Accounts Payable Specialist
We are seeking a detail-oriented and organized Accounts Payable Representative to join our finance team. The Accounts Payable Representative will be responsible for accurately processing and recording incoming invoices, ensuring timely payments, and maintaining accurate financial records. Maintain o...
Accounts Payable Specialist (ETS) | Temporary
Two years of accounts payable or related experience. ...
Accounts Payable Specialist - Atlanta, GA
Accounts Payable Specialist - Atlanta, GA. The Shared Services Accounts Payable Reconciliation Specialist will operate in a team setting and be responsible for vendor invoice processing, ensuring reliability and productivity, and meeting service expectations within a daily high-transaction volume en...
Accounts Payable Specialist
As an Accounts Payable Specialist, you will be responsible for managing the accounts payable function and financial records including entering Bills into , setting up new vendors, developing processes and procedures and providing reports as requested. Rezolut Imaging is looking for an Accounts Payab...
Accounts Payable Specialist
Why Join Us as an Accounts Payable Specialist:. Key Responsibilities of the Accounts Payable Specialist:. Qualifications of the Accounts Payable Specialist:. Don't miss out on this exciting Accounts Payable Specialist opportunity! Join us in Atlanta and become an integral part of our finance team. ...
Accounts Receivable Specialist
The Accounts Receivable Specialist manages the accounts receivable process, including invoicing, payment collection, and accurate reconciliation of accounts. At least 2 years of experience in Accounts Receivable. The specialist also handles customer inquiries, supports annual audits, and suggests im...