Coordinator of Business Operations

Apply for Job Job ID 364301 Location Twin Cities Job Family Finance Full / Part Time Full-Time Regular / Temporary Regular Job Code 8221AA Employee Class Civil Service Add to Favorite Jobs Email this Job

About the Job

Position Summary

Serves as a professional member of the Business Office for the Athletic Department supporting its role in leading the Department's financial processes and planning.

The Business Office responsibilities can be summarized as follows : purchase and expense processing and coordinating, policy education and enforcement, and other Business Office responsibilities including some one-off special projects.

As with all positions within Gopher Athletics, this position is expected to work cooperatively with others and promote a healthy team atmosphere, comply with rules and regulations, and advance the Department's mission, vision, and strategic plan, including its commitment to equity and diversity.

Essential Functions

Expense Coordination- Purchase and expense processes including detailed review for compliance with University, NCAA, and other applicable policies, as well as proper budget coding.

Must gain detailed understanding of University purchase and expense software for the purpose of completing tasks assigned to the position and to educate others on proper and efficient use.

High performance in this position is crucial to supporting the Department's ability to achieve and maintain the highest levels of integrity and optimal financial management.

Having an understanding of how Division 1 Athletic Departments operate within a public University will be important to apply proper scrutiny, communicate effectively, and build the necessary relationships to be effective.

Invoice Payment - The position will serve as the main Voucher Specialist in the department. It is responsible for managing the department's invoice submission email and ensuring all invoices are being paid in a timely manner.

This requires coordinating approvals, ensuring proper documentation, and coordination with purchasing processes. It will also require some coordination of student staff that process vouchers for the department.

Travel Card & Reimbursement Expense Reports - The position will be expected to assume responsibility for first level review on some Travel Card / Reimbursement expense reports while supporting the training and implementation efforts for the entire Department, which will be an ongoing effort.

This responsibility includes follow up with staff to ensure adequate supporting documentation, policy compliance, and also includes review and follow up on aging reports to facilitate timely submission.

Procurement Cards -The position will be expected to assume responsibility and be the main contact for assigned department procurement cards.

This responsibility includes follow up with cardholders to ensure adequate supporting documentation, policy compliance, also includes review and follow up on aging reports to facilitate timely submission.

Advises departmental units and acts as an Athletics representative for procurement card related matters.

Policy Education & Enforcement - Assist with efforts to ensure compliance with all University, department, NCAA and conference (B1G) policies and procedures.

Serves as a resource for department staff, answer questions and engage the appropriate University contacts as needed (i.

e. disbursements, procurement, athletic compliance, etc.) to enforce those policies and procedures. Assist with developing new policy education materials customized to focus on needs of athletics staff, including revamping and updating the Business Office intranet page.

Assist with organizing and conducting new employee orientation on Business Office processes and policies. Cultivate productive relationships throughout the Department and University with applicable individuals to achieve effective and efficient communication processes.

Other Business Office Responsibilities & Special Projects - Supporting and / or directly completing responsibilities related to the Department.

Potential items include managing U Market orders, entering purchase requisitions, vendor relationships, new system implementation, and new policy education processes.

Specific examples may include industry data analysis, RFP / cost management support,mailroom coordination, coke orders, alcohol inventory, contract management, billing, office supplies, and supporting the loadable debit card per diem program.

Depending on schedule capacity and skillset, potentially some financial analysis and project management tasks. Compile and analyze correct and complete financial information from appropriate data sources and communicate effectively.

Nonessential Functions

Other duties as assigned.

Salary Range

Salary range is $22.60 / hour - 24.52 / hour

Qualifications

Requirements / Qualifications

Required :

BA / BS or a combination of related education and work experience to equal four years.

Preferred Qualifications :

1 year of professional experience with a Division 1 Athletics Department and / or University

1 year of experience with accounts payable, and / or expense card and reimbursement system

1 year or more utilizing the expense payment functions within Peoplesoft

1 year or more reviewing financial transactions for compliance with policies

About the Department

With more than 140 years of tradition, Gopher Athletics is one of the oldest and most decorated athletics departments in the country.

Minnesota was a charter member of the Big Ten Conference - our teams have won more than 200 conference titles to go with 26 national titles.

There are more than 600 student-athletes and nearly 300 full-time employees in our athletics department. That community has built Minnesota into a nation's top-ranked public school with respect to student-athlete academic performance in each of the past four years, a span of time during which the Gophers have won 13 conference team titles and a collection of individual conference and national crowns.

Housed in the historic Dinkytown neighborhood on the northern edge of the University campus, Gopher Athletics is succeeding against a backdrop unique in college athletics, nestled at the heart of a bustling, modern metro area.

We are proud of our decorated history, but we are prepared to achieve even greater success in the years to come. Ski-U-Mah!

United Are We

Gopher Athletic's Commitment to Diversity & Inclusion

Benefits

Working at the University

At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning.

We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.

The University also offers a comprehensive benefits package that includes :

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Please visit the Office of Human Resources website for more information regarding benefits.

How To Apply

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions.

You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail [email protected] or call (612) 624-8647.

Diversity

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission.

The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression.

To learn more about diversity at the U : http : / / diversity.umn.edu

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here.

Criminal convictions do not automatically disqualify finalists from employment.

About the U of M

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research.

Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St.

Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).