Job Description
TeamHealth is named among the "150 Top Places to Work in Healthcare" by Becker's Hospital Review and has been ranked three years running as "The World's Most Admired Companies" by Fortune Magazine and one of America's 100 Most Trustworthy Companies by Forbes Magazine in past years.
An established healthcare organization, TeamHealth is physician-led and patient-focused. We continue to grow across the U.
S., from our Clinicians to our Corporate Employees, and we want you to join us.
JOB DESCRIPTION OVERVIEW :
The Executive Assistant position provides administrative and functional support to the Executive Suite and serves as a liaison between the executive leaders and other departments.
The person selected for this position must demonstrate excellent communication, interpersonal, and organizational skills while handling confidential information.
ESSENTIAL DUTIES AND RESPONSIBILITIES :
- Serves as a point of contact for executive leadership, communicating with other departments, managers, officers, and outside business associates / vendors
- Performs office functions that organize and direct the daily departmental flow of correspondence and information, such as handling telephone requests and messages, incoming / outgoing mail, correspondence, copying and scanning, and faxing as needed.
- Performs calendar maintenance, resolves scheduling conflicts, coordinates with other executive assistants, schedules and plans meetings, and prints related materials in preparation.
- Coordinates with the Corporate Travel office for any travel arrangements and accommodations
- Manages expense reports and processing for executive leaders
- Performs word processing and transcription support, including letters, memos, and other correspondence, by preparing, drafting, writing, and editing related documents.
- Coordinates on-site and off-site meetings, including conference arrangements, equipment, reservations, agendas, materials, and catering needs, as appropriate
- Completes various projects such as preparing reports, spreadsheets, presentations, and organization charts, and communicates information requests and project status to management
- Performs office management functions, including payroll time submission, department invoicing, and ordering / maintaining office supplies / equipment
- Participates as a professional, responsible, cooperative administrative team member
- Acts with extreme discretion and maintains confidentiality of TeamHealth office activities.
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