Executive Legal Assistant/Paralegal, Office of General Counsel

Under general supervision, this position will assist the General Counsel by effectively supporting and managing all operations of the legal office, including scheduling, budget oversight, interface with external law firms and internal constituents, management of litigation, subpoenas, regulatory compliance, investigations, discovery, and trial preparation.

Below covers everything you need to know about what this opportunity entails, as well as what is expected from applicants.

Primary Responsibilities :

Office Management :

• Oversee day-to-day office operations, including managing schedules, appointments, budget matters, and technology needs.
• Serve as the primary point of contact for internal and external inquiries, directing them to the appropriate team members.
• Maintain office efficiency by implementing and improving administrative procedures.

Legal Support :

• Assist attorneys with legal research, document preparation and review, and case management.
• Draft legal documents, correspondence, and pleadings under the supervision of attorneys.
• Manage and organize legal files, ensuring all documents are accurately maintained and easily accessible.
• Prepare and proofread legal documents, contracts, and correspondence.
• Handle billing tasks, including generating invoices, tracking payments, and managing accounts receivable.
• Assist with filing and organization of legal documents both in physical and electronic formats.

Client Interaction :

• Communicate with clients to schedule appointments, relay messages, and provide general assistance as needed.
• Maintain positive relationships by delivering excellent customer service and addressing inquiries in a timely manner.

Perform other duties as assigned or requested to support overall department operations.

Loyola Marymount University Expectations

Exhibit behavior that supports the mission, vision, and values of LMU. Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct.

Demonstrate a commitment to outstanding customer service.

Requisite Qualifications

• Typically a Bachelor's degree and / or certificate in Legal Studies, Paralegal Studies, or related field. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation / policy changes.
• Minimum of 5 years of experience as a legal assistant or paralegal.
• Proficiency in legal research, document drafting, and case management software. Proficiency in legal research tools such as Westlaw and LexisNexis.
• Excellent communication and interpersonal skills.
• Strong organizational abilities with a keen attention to detail.
• Discretion and professionalism when handling sensitive information.
• Demonstrated ability to interact effectively, productively, and sensitively with a variety of constituents (i.e. Students, faculty, staff, parents, clients, opposing counsel, and court personnel).
• Ability to multi-task, plan, organize, and execute day-to-day operations; work under deadlines and maintain a detail-oriented approach to each task;

ability to prioritize work-flow on a daily basis.

• Excellent organizational skills; exceptional personal initiative and attention to detail.
• Demonstrated knowledge in the areas of modern office practices and procedures; filing systems; telephone and business etiquette;

proofreading; good grammar and spelling usage; letter and report writing; office equipment use and maintenance.

Understanding of the Loyola Marymount University mission and goals and the ability to articulate the mission and goals.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of this position.

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